Executive Operations Specialist

Koniag Government Services, LLC•Washington, DC

2d•$95,000 - $100,000•Onsite

About The Position

Koniag Professional Services, LLC, a Koniag Government Services company, is seeking an Executive Operations Specialist with a Secret security clearance to support KPS and our government customer in Washington, DC. We are seeking an accomplished Executive Operations Specialist to provide the highest caliber of executive administrative and operational support to the Chief Operating Officer (COO) and Division Deputy Directors.

Requirements

Must hold a current, fully adjudicated Secret security clearance at time of application
Advanced proficiency in Microsoft Office Suite in a federal document production context
Proficiency in a federal task management system (CATMS, ETMS2, JIRA, or equivalent)
Working knowledge of Concur Government Edition
Proficiency in SharePoint for federal document control and SOP management
Ability to draft correspondence conforming to DOE or DOD correspondence style guides
Minimum 5 years direct support to SES-level officials, Three/Four-Star General Officers, or equivalent
Must have operated in a classified or sensitive environment with documented responsibility for classified or CUI correspondence
Hands-on experience as travel preparer using DTS, E2 Solutions, or Concur Government Edition — commercial systems do not qualify
Must have directly managed IG, GAO, Congressional/Hill, FOIA, or equivalent controlled correspondence for a senior federal executive
Must demonstrate prior coordination of SCIF-based or classified meeting environments with a Security Officer

Nice To Haves

Advanced degrees in qualifying fields are strongly preferred and will be weighted in ranking

Responsibilities

Serve as the authoritative owner of the COO and Division Deputy Directors' executive calendars
Proactively analyze, prioritize, and de-conflict all scheduling requests against organizational priorities, travel schedules, and classified meeting commitments
Develop and deliver look-ahead briefing books for each assigned executive on a daily basis
Coordinate all aspects of VTC setup across classified and unclassified platforms
Brief supervisors on the context, purpose, background, and sensitivity of all requested meetings prior to engagement
Draft, format, review, and finalize complex senior-level correspondence, memoranda, reports, and executive communications
Review all outgoing correspondence for proper format, procedural conformance, grammatical accuracy, and classification markings prior to leadership signature
Develop and maintain SOPs for all executive administrative and advisory support functions
Facilitate time and attendance submissions for assigned executives
Coordinate DOE office space relocations and telephone line installations
Record, organize, and distribute meeting minutes within 24 hours of conclusion
Coordinate secured meetings and classified events with the HSO
Issue thank-you communications to presenters and attendees within 3 business days
Coordinate with the Corporate Business Office on pending leadership actions
Plan and execute all domestic and international official travel in full compliance with FTR and JTR
Submit all travel vouchers within five (5) business days of travel conclusion
Manage all travel logistics using Concur Government Edition
Maintain verified inventory of all GFE assigned to leadership
Manage SharePoint content for executive SOPs and administrative workflows
Develop and maintain indexed decision logs for all administrative actions
Ensure all documentation involving CUI, OUO, PII, or Confidential materials is handled per DOE security directives