Senior Executive Operations Specialist
About The Position
SAIC is seeking a Senior Executive Operations Specialist with an active TS clearance to support the Deputy Secretary of War Business Operators for National Defense (BOND) program within the Office of the Secretary of War (OSW), Director of Administration and Management (DA&M) Office. The BOND program recruits the nation's best private-sector and defense-industry experts to work directly with the Department's senior leadership. This position provides direct, high-touch administrative and operational support to senior DoW leadership, including the Secretary and Deputy Secretary of War, while facilitating key OSW leadership initiatives and bringing operational efficiencies and subject matter expertise to the Department of War (DoW). This position requires on-site support at the Pentagon, Monday through Friday, during core business hours (8:00 AM – 4:00 PM), with flexibility for potential adjustments to the work schedule based on operational needs.
Requirements
- Active TS clearance
Nice To Haves
- Experience supporting senior DoW leadership
- Experience with the BOND program
- Experience with the Office of the Secretary of War (OSW), Director of Administration and Management (DA&M) Office
- Experience with private-sector and defense-industry experts
- Experience with concierge-level support
- Experience with Defense Travel System (DTS)
- Experience with records management compliance
- Experience with GSA and National Archives policies
- Experience with SharePoint/website updates
Responsibilities
- Lead onboarding, integration, and ongoing support for senior DoW and private-sector executives within the BOND program, ensuring a seamless experience for all participants.
- Provide high-touch, concierge-level support to senior leadership across daily operations and strategic engagements.
- Manage administrative operations end-to-end, including scheduling, calendar management, event planning and logistics, correspondence, and office coordination.
- Prepare and review executive-level materials, ensuring accuracy, professionalism, and compliance with DoW standards and formats.
- Coordinate personnel actions such as security clearances, Special Government Employee (SGE) appointments, onboarding/offboarding (e.g., CAC/NIPR access), and required documentation routing.
- Oversee travel coordination using the Defense Travel System (DTS), including authorizations, reservations, and vouchers, while adapting to frequent changes.
- Maintain office operations, including supply procurement, IT requests, equipment maintenance, mail/package handling, and SharePoint/website updates.
- Ensure records management compliance in accordance with DoW, GSA, and National Archives policies and lifecycle requirements.
- Serve as a professional liaison across stakeholders, communicating effectively with senior government officials and executives in all formats — written, verbal, and in-person.
- Support ad hoc initiatives and special projects in alignment with OSW priorities.
Benefits
- The anticipated salary range for this position is between $120,000 and $140,000, based on the candidate's education, experience and qualifications.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
