Executive Operations Manager
About The Position
Phoenix Rescue Mission is a place of hope, healing, and new beginnings for men, women, and children facing hunger, homelessness, addiction, and other life-controlling issues. We follow Christ's example of servant-leadership and teamwork, and we are a certified Best Christian Workplace. God is doing important work here, and we'd love for you to be part of it. As Executive Operations Manager, you are the engine behind our leadership team. You keep the CEO's time pointed at donors, funders, and partners, and you make sure what our Executive Leadership Team (ELT) decides actually gets done. Good decisions only change lives when someone follows them through. You will own the rhythm, the tracking, and the follow-up that turn ELT and Board decisions into results, and you will protect the time of the people leading this ministry.
Requirements
- Three to five years of progressive experience in executive support, project coordination, or operations.
- Proven ability to manage multiple complex projects at once and follow through with minimal supervision
- Sound judgment and strict confidentiality
- Excellent writing, proofreading, and communication skills, including executive-level reports and presentations
- Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and project tools such as Asana or Monday
- A personal and growing relationship with Jesus Christ, and willingness to sign the Mission’s Statement of Faith and Lifestyle
Nice To Haves
- Experience supporting senior executives or a governing board is a plus.
- Bachelor's degree preferred. Some college plus strong, relevant experience is welcome.
- Nonprofit or mission-driven experience preferred
Responsibilities
- Run the ELT operating rhythm. Gather leader updates, build agendas, capture decisions, and follow up on every action item until it closes.
- Drive strategic initiatives from idea to done. Build project plans, set milestones, and check in with owners. Run a shared project board so everyone sees the same status in real time, and flag stalled or competing projects for ELT decisions.
- Protect the CEO's and Chief of Staff's time. Manage calendars and inboxes, screen and recommend on meeting and speaking requests, prepare briefings before key meetings with donors, funders, and partners, and provide a short daily look-ahead.
- Support the Board and its committees. Own calendars, agendas, packets, minutes, and governance records.
- Keep leadership informed. Prepare concise progress updates for ELT and the Board.
- Support training and special projects. Coordinate consultant-led training, culture events such as Refresh, Spiritual Renewal, and the Christmas party, and other organizational projects as they arise.
Benefits
- Medical, dental, and vision coverage
- 401(k) with employer match
- Generous paid time off
- Paid holidays: 12
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
