Executive Operations Lead

VSCO•San Francisco, CA

2d•$150,000 - $175,000•Hybrid

About The Position

VSCO is seeking an Executive Operations Lead to support its CEO and leadership team. This senior, generalist role involves a wide range of operational and strategic work, requiring a highly organized individual with good judgment and initiative. The role focuses on driving day-to-day operations, optimizing leadership time, and improving company-wide effectiveness. Responsibilities span executive operations, internal communications, culture, events, and special projects. The position reports directly to the CEO, offering significant access to the executive leadership team and the Board of Directors. It presents an opportunity to learn about building successful companies, contribute meaningfully to the business, and develop broader leadership skills. The role is based in San Francisco, CA, requiring a minimum of 3 days per week in the office.

Requirements

5-8 years of experience supporting C-suite executives or senior leadership in a fast-paced, high-growth environment.
Proven ability to operate as a high-autonomy generalist in fast-paced environments.
Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
Sharp problem-solving instincts with a bias toward action.
High emotional intelligence (EQ); diplomatic, thoughtful, and confident.
Professional, polished communicator—both written and verbal.
Ability to handle sensitive information with discretion and integrity.
Comfortable with ambiguity and constantly shifting priorities.
A genuine appreciation for creativity, photography, or the arts.

Nice To Haves

You act like an owner, not a task-taker.
You anticipate needs before they’re articulated.
You’re equally comfortable in strategy conversations and execution details.
You step outside your lane when needed and fill gaps proactively.
You bring structure to chaos and momentum to stuck problems.
You genuinely care about helping leaders and teams do their best work.

Responsibilities

Partner directly with the CEO to manage priorities, key initiatives and align on the highest-impact work.
Act as a thought partner bringing structure, clarity, and judgment to complex situations.
Proactively identify gaps, inefficiencies, and opportunities to improve leadership operations.
Own complex calendaring across internal and external stakeholders, anticipating conflicts, optimizing scheduling, and protecting focus time.
Coordinate domestic and international travel, itineraries, and logistics.
Manage expenses and operational details with precision.
Maintain close alignment with the Chief of Staff on priorities, planning, and execution.
Build strong relationships with the executive leadership team to support key initiatives.
Provide ad hoc support to executives as needed, ensuring alignment across leadership.
Own the in-office experience in San Francisco and help foster a creative, energizing and organized environment.
Plan and support team events ranging from casual gatherings to major company milestones, including executive offsites and Board of Directors meetings, team-building, product launches, and workshops.
Coordinate All Hands meetings, including logistics and speaker prep.
Support onboarding for new hires and create a strong in-person experience for visiting candidates.
Manage VSCO swag inventory, including distribution, tracking, and reordering.
Act as a professional point of contact for internal and external communications.
Support cross-functional projects aligned with company goals and vision.
Manage on-site meetings, including catering, dinners, and offsite activities.