Executive Operations

Garage • New York, NY

3d • Onsite

About The Position

Executive Operations at Garage (YC W24) is a critical operational partner role to the company’s leadership team. The position focuses on keeping the business running smoothly, unlocking executive time, and handling high-impact operational work. The role involves close collaboration with the CEO and broader leadership team to manage priorities, streamline coordination, and ensure seamless day-to-day operations. This role is suited for an organized, detail-oriented, and proactive individual who thrives in fast-paced environments. Key areas of responsibility include executive operations, recruiting coordination, travel logistics, team events, and onboarding. This position offers an exceptional opportunity for an operator looking to grow into future leadership roles such as Executive Operations Lead, Chief of Staff, or Business Operations. The cross-functional nature of the role and close work with the executive team provide direct exposure to building and scaling a high-growth startup.

Requirements

• 2-5+ years of experience as an Executive Assistant, Operations Associates, Chief of Staff Associate or similar role
• Experience supporting executives or leadership teams in fast-paced startup or high-growth environments preferred
• Exceptional organizational and project management skills with meticulous attention to detail
• Strong written and verbal communication skills with the ability to interact professionally across all levels of an organization
• Proven ability to manage sensitive information with discretion, professionalism, and sound judgement
• Experience coordinating calendars, travel logistics, recruiting operations, onboarding workflows, or company events preferred
• Comfortable juggling multiple workstreams simultaneously while maintaining a high level of responsiveness and accuracy
• Proficiency with common workplace and productivity tools including Google Workspace, Slack, calendar scheduling tools, and expense management platforms

Nice To Haves

• Thrives in a fast-paced, high-growth startup environment where priorities shift quickly and no two days look exactly the same
• Is extremely organized with exceptional attention to detail, ensuring nothing falls through the cracks while managing multiple priorities simultaneously
• Has a proactive, ownership-driven mindset with a no-task-too-small attitude and a willingness to jump in wherever needed
• Brings a warm, positive, and highly professional demeanor when interacting with executives, candidates, customers, and external partners
• Is highly reliable, resourceful, and an excellent communicator with strong judgement and the ability to operate independently

Responsibilities

• Manage the CEO’s calendar, inbox, scheduling, and day-to-day administrative operations to ensure priorities and communications are handled efficiently
• Help plan and coordinate company events, team offsites, external meetings, and leadership gatherings
• Handle operational and administrative workflows including expense auditing, document coordination, and cross-functional scheduling support
• Act as a highly reliable operational partner to leadership by proactively identifying gaps, solving problems quickly, and keeping high-priority initiatives moving forward
• Coordinate all travel logistics for the CEO and broader team including flights, hotels, itineraries, transportation, and scheduling
• Support recruiting operations by scheduling candidate virtual interviews, onsite interviews, and reference calls while ensuring a seamless candidate experience
• Assist with onboarding logistics for new hires including ensuring accounts, systems access, email setup, and other operational needs are fully prepared before start dates
• Welcome candidates and office visitors to the Garage office, provide tours of the space, and help create a warm and professional in-person experience

Benefits

• Competitive salary and stock options
• Comprehensive health, dental, and vision insurance for you and all your dependents
• Daily catered lunches at our New York City office
• Unlimited paid time off every year
• $100 / month wellness stipend
• Bi-annual team offsite

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed