Resume Collector- Executive Leadership Assistant
About The Position
Chicago Collegiate Charter School Network seeks a highly organized, proactive, and analytical Executive Operations Coordinator to serve as a key operational partner to the CEO and Network Leadership Team. This role is responsible for creating organizational clarity, managing critical operational systems, coordinating executive workflows, and developing reporting structures that support decision-making across the organization. The ideal candidate is a systems builder who thrives in fast-paced environments, enjoys bringing order to complexity, and can manage multiple priorities with professionalism and sound judgment. This individual will serve as a central coordinator across executive operations, budget workflows, reporting systems, network events, and stakeholder communications. This is not a traditional administrative support role. The successful candidate will own key organizational processes and play a key role in improving the effectiveness of network leadership.
Requirements
- Bachelor's degree or equivalent professional experience
- 3+ years of experience in operations, executive support, project coordination, program management, or a related field
- Advanced proficiency with Google Workspace
- Advanced spreadsheet skills (Google Sheets and/or Excel)
- Strong written communication skills
- Demonstrated ability to manage multiple projects simultaneously
Nice To Haves
- Experience building dashboards or reporting systems
- Experience working in education, nonprofit, government, consulting, or mission-driven organizations
- Experience with Airtable, Looker Studio, Tableau, Power BI, or similar reporting platforms
- Experience coordinating complex projects involving multiple stakeholders
Responsibilities
- Manage and optimize the CEO's calendar, meeting preparation, scheduling priorities, and follow-up systems
- Draft first versions of memos, communications, presentations, and executive correspondence
- Coordinate follow-up communications with donors, community partners, board members, and other stakeholders
- Maintain leadership action-item trackers and ensure timely completion of commitments
- Support meeting preparation through agenda development, document organization, and follow-up tracking
- Serve as the primary coordinator for network-wide operational workflows
- Manage budget request intake and approval processes across schools and departments
- Review submissions for completeness and alignment with approved budgets prior to leadership review
- Develop and maintain systems that improve efficiency, accountability, and transparency
- Create documentation, standard operating procedures, and organizational resources
- Lead the redesign and implementation of the network's Google Drive architecture, including folder structure redesign, file naming conventions, document retention and archival protocols, access and permission management, and security and privacy compliance alignment, user training and implementation support
- Develop and maintain executive dashboards that consolidate information from multiple data sources
- Produce weekly, monthly, and quarterly KPI reports for network leadership
- Track and report trends across academic performance, enrollment, attendance, finance and budget performance, and operational metrics
- Build reporting structures that transform existing data into actionable executive summaries
- Identify and highlight noteworthy trends, anomalies, or changes requiring leadership attention
- Coordinate logistics for monthly network professional development sessions
- Prepare presentation templates and materials
- Manage event registration, communications, technology setup, and logistics
- Support execution of network meetings, retreats, and special events
- Ensure a high-quality participant experience
- Support community engagement and stakeholder outreach initiatives
- Assist with coordination of community meetings, events, and advocacy efforts
- Maintain stakeholder communication and follow-up systems
- Provide logistical support during legislative, community, and public engagement efforts
Benefits
- Compensation and benefits are competitive and commensurate with experience.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
