Executive Assistant to Sales Leadership

Ouster•San Francisco, CA

3d•$100,000 - $155,000

About The Position

At Ouster, we build sensors and tools for engineers, roboticists, and researchers, so they can make the world safer and more efficient. We've transformed LIDAR from an analog device with thousands of components to an elegant digital device powered by one chip-scale laser array and one CMOS sensor. The result is a full range of high-resolution LIDAR sensors that deliver superior imaging at a dramatically lower price. Our advanced sensor hardware and vision algorithms are used in autonomous cars, drones and many other applications. If you’re motivated by solving big problems, we’re hiring key roles across the company and need your help! We are seeking an exceptionally organized, proactive, and detail-oriented Executive Assistant to support our Chief Revenue Officer (CRO) and the broader team of Sales and Marketing Vice Presidents. In this critical role, you will serve as an operational force multiplier across our entire commercial organization. You will streamline executive calendars, coordinate global travel and key leadership syncs, drive logistics for high-stakes customer visits and Quarterly Business Reviews (QBRs), and manage tactical workstreams in sales enablement and tool administration. The ideal candidate thrives in a fast-paced sales environment, excels at managing competing priorities, and possesses the discretion, communication skills, and initiative required to interact with key clients, internal executives, and global cross-functional partners.

Requirements

4+ years of experience as an Executive Assistant, Sales Operations Coordinator, or similar role supporting C-suite or VP-level sales executives, preferably within a tech or high-growth B2B environment.
Proficiency with Google Workspace, project tracking tools, expense management platforms (e.g., RAMP), and revenue enablement software (Clari, LinkedIn Sales Navigator).
Proven track record of managing large-scale executive offsites, QBRs, customer visits, and commercial events from concept to completion.
Exceptional written and verbal communication skills with high emotional intelligence, professionalism, and strict confidentiality.
Ability to ruthlessly prioritize in a high-velocity sales environment, anticipate leadership needs before they arise, and track complex action items across cross-functional departments.

Responsibilities

Oversee complex, back-to-back schedules for the CRO and VP of Marketing across multiple global time zones (US, APAC, EMEA). Strategically protect focus time for executive strategy, slide deck preparation, and budget reviews.
Attend key leadership syncs and cross-functional meetings; capture action items, update project trackers, and proactively follow up with owners across PR, Creative, Product, Finance, and Legal.
Coordinate end-to-end travel logistics (flights, hotels, transport) for domestic and international sales trips and trade shows. Manage expense approvals, receipt collection compliance (via RAMP), and credit card program setups.
Assist with agency onboarding, Statement of Work (SOW) tracking, and invoice processing for key marketing and sales partners.
Serve as the primary point of contact for Account Executives (AEs) hosting clients on-site. Own conference room bookings, visitor access, and catering setups.
Own end-to-end logistics for Commercial Leadership Team (CLT) QBRs including calendar management, distributing deck templates to Sales VPs, confirming external speakers, and organizing offsite activities, daily lunches, and team dinners.
Manage template distribution to Geo VPs whenever updates occur, enabling regional VPs to handle localized scheduling seamlessly.
Monitor earnings call dates to schedule All-Hands meetings 1–2 weeks post-earnings. Build draft slide decks using existing templates and compile inputs from CLT members.
Provision and manage user onboarding/offboarding for revenue team tools, specifically Clari and LinkedIn Sales Navigator, to ensure seamless sales onboarding.
Oversee edits, approvals, and ordering for Field Operations and Sales team business cards.
Maintain a centralized team profile directory containing updated headshots, active org charts, team bios, and standardized executive/technical resumes.
Maintain an accurate team calendar tracking vacation blocks, maternity leave, coverage plans, and trade show travel across the department.