Executive Leadership Associate
About The Position
Rantec is seeking a highly capable, proactive Executive Leadership Associate to support two Executive Vice Presidents (EVP) that all-in oversee Business Development, Engineering, Operations, and Quality. The role increases executive capacity by managing priorities, communications, meetings, travel, Board preparation, and day-to-day coordination. A key objective is to act as a trusted first point of contact, anticipate executive needs, and filter routine requests and follow-up, allowing the EVPs to better focus on strategy, customers, business performance, and organizational leadership. The role also supports cross-functional priorities and special projects and offers significant opportunities for increasing responsibility based on capability and performance.
Requirements
- Bachelor's degree or equivalent combination of education and relevant experience.
- Exceptional organizational skills and ability to manage multiple competing priorities with strong attention to detail and follow-through.
- Strong written and verbal communication skills, professional presence, emotional intelligence, and comfort working with senior leaders and employees at all levels.
- Sound judgment, discretion, and ability to triage information, determine priorities, and handle sensitive or confidential matters.
- Self-starter with initiative, ownership, adaptability, and the ability to operate effectively with limited direction.
- Strong business curiosity and problem-solving ability, with capacity to quickly understand commercial, technical, and operational priorities.
Nice To Haves
- Prior executive support experience is not required; relevant internships or experience in business, engineering, manufacturing, finance, project coordination, or a related environment are valued.
- Experience coordinating meetings, projects, events, travel, presentations, or cross-functional activities.
- Exceptional proficiency with Microsoft Outlook, PowerPoint, Word, Excel, Teams, and ability to quickly learn new productivity tools.
- Exposure to aerospace, defense, manufacturing, engineering, or another technical environment, and/or demonstrated leadership through work, internships, academics, military service, athletics, or student organizations.
Responsibilities
- Proactively manage executive calendars, prioritize requests, resolve conflicts, and protect designated time set aside for project focus and direction-setting.
- Monitor and triage executive email; identify priority items, route requests, draft routine responses, and ensure timely follow-up.
- Act as a first point of contact for the EVPs; redirect or resolve routine requests and administrative matters while escalating issues requiring executive attention, decision, or intervention.
- Coordinate effectively with the EVPs' teams, customers, suppliers, Board members, and other internal and external stakeholders.
- Attend designated executive and staff meetings; prepare agendas, coordinate and collect pre-reads and supporting materials, capture decisions and actions, and drive follow-up through completion.
- Proactively track executive priorities, commitments, risks, upcoming deadlines, owners, and required decisions; follow up and escalate as appropriate.
- Coordinate recurring leadership and functional reviews across Business Development, Engineering, Operations, and Quality.
- Support EVP Board preparation, including schedules, presentation materials, version control, rehearsals, and follow-up actions.
- Arrange executive travel and external meeting logistics, including itineraries, transportation, accommodations, customer and supplier visits, and schedule changes.
- Prepare, edit, and format executive presentations, correspondence, briefing materials, reports, and other communications.
- Process executive expenses, coordinate approvals and signatures, and maintain organized and confidential records.
- Support cross-functional executive priorities and special projects; proactively request and follow up on information, decisions, and deliverables.
- Continuously improve executive administrative processes, communication flow, and meeting effectiveness.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
