Maior - Executive Operations Coordinator

JobRack

4d•$2,500 - $2,750•Remote

About The Position

Maior is a consulting firm focused on helping small and mid-sized law and accounting firms grow and improve their operations. The CEO, Shireen, has a background in law, strategy, and operations leadership. The firm is looking for an Executive Operations Coordinator to support the CEO by managing day-to-day tasks, automating processes, and building AI workflows. The role requires a blend of executive assistant discipline, project management rigor, and hands-on AI fluency. The goal is to free up the CEO's time for client-facing work and to enhance the efficiency of client deliverables and internal operations through AI and automation.

Requirements

AI-fluency - understands how to structure LLMs, build skills and workflows, and use tools responsibly (guardrails, human checkpoints, separate accounts and access)
Hands-on experience with light automation and agents - tools like Make or Zapier, building agents, logical block-by-block workflow design
3+ years executive assistant and project management blend - able to work backwards from deadlines, manage dependencies, keep team and vendors on task
Strong detail orientation - client-ready, no typos, notices what others miss
Ability to nicely push back on vendors and redirect them to what's actually needed
Curiosity and willingness to learn (watch a YouTube video and figure it out when stuck); understands the 'right' answer depends on who it's for and what they're capable of, time available, and cost vs benefit

Nice To Haves

Experience in or understanding of professional services environments (law firms, accounting firms, consulting) - the dynamics of service businesses vs. product businesses (pricing models, profitability, differentiation driven by individuals who bring in business)

Responsibilities

Manage the CEO’s calendar and proactively work backwards from upcoming deadlines to keep the team on task
Keep the two existing team members moving and delivering on time
Manage vendors - check in on progress, chase updates, unblock issues, and push back nicely when scope isn't right
Handle admin work around new client onboarding (building interview trackers, scheduling 30+ interviews at a client firm, tracking status)
Spot repeatable processes and automate them over time
Help build AI skills, workflows, and light automations to speed up client deliverables (turning a repeated 'kickoff call document' into a reusable skill, for example)
Ask smart follow-up questions ('did you look at this?', 'what data set did you use?') and connect the dots across the business