Executive Operations Coordinator

Mariner

1d•Remote

About The Position

We are seeking an organized and proactive Executive Operations Coordinator to support senior leadership and help drive operational excellence across the organization. This role partners with the President and Vice President to help coordinate priorities, track commitments, and support the execution of leadership initiatives. The successful candidate will have experience supporting senior leaders, strong organizational and analytical skills, and the ability to work with professionalism, discretion, and initiative in a fast-paced environment.

Requirements

Experience supporting senior leaders or executive management teams in a professional business environment
Demonstrated ability to build effective working relationships with senior leadership and key stakeholders
Strong organizational, planning, and time-management skills with the ability to manage multiple priorities simultaneously
Good business acumen and the ability to understand organizational priorities
Excellent communication and interpersonal skills, with the confidence to engage effectively across all levels of the organization
Experience coordinating follow-through on action items and supporting cross-functional initiatives
Proficiency with Salesforce and Microsoft Office applications, particularly Excel and PowerPoint
Experience developing dashboards, reports, and presentation materials
Strong attention to detail, sound judgment, and a commitment to maintaining confidentiality
Ability to work independently, take initiative, and identify opportunities to improve operational effectiveness
Always improving your skills and knowledge: you want to be the best at what you do
Curious and creative; comfortable taking on new problems and challenges
A self-starter with the ability to recommend priorities to the project leader
Comfortable working through problems and figuring things out with minimal supervision
Great problem-solving skills: thorough and reliable
Able to work in a team: share knowledge and assist other team members
A good communicator: able to explain your ideas and recommendations
Well organized and dependable under pressure: you manage your time effectively
Energized by our company values!

Responsibilities

Manage and coordinate calendars for the President and Vice President, ensuring effective prioritization of meetings, commitments, and business objectives
Organize and facilitate leadership meetings, including scheduling, preparation of materials, documentation of outcomes, and follow-up activities
Track action items arising from leadership discussions and help ensure accountability for deliverables across the organization
Maintain accurate and up-to-date information within Salesforce to support operational effectiveness, forecasting, and reporting
Prepare pipeline review materials and executive reporting packages for leadership discussions and decision-making
Follow up with directors and other stakeholders to monitor progress on commitments, priorities, and key initiatives
Develop and maintain executive dashboards to provide visibility into business performance, operational metrics, and strategic priorities
Support quarterly planning activities, reporting processes, and organizational reviews
Collaborate with team members to troubleshoot issues, improve existing solutions, and support ongoing AI enablement initiatives