Executive Operations Coordinator (AI & Business Operations)

One Federal Solution • Alexandria, VA

13h • Hybrid

About The Position

One Federal Solution (OFS) is seeking an exceptionally organized, proactive, and technology-driven professional to work directly with the CEO and support the day-to-day operations of a growing business. This is not a traditional Executive Assistant position. While executive support is an important part of the role, we are looking for someone who enjoys solving problems, improving processes, leveraging Artificial Intelligence to increase productivity, and helping leadership stay focused on strategic priorities. The ideal candidate is naturally curious, learns quickly, enjoys taking ownership, and is comfortable wearing multiple hats in a fast-paced environment. This role offers significant opportunities for growth as the company continues to expand.

Requirements

• 3–5 years of experience supporting executives, business operations, project coordination, consulting, or a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to prioritize multiple projects in a fast-paced environment.
• Strong analytical and critical thinking skills.
• High level of professionalism and discretion when handling confidential information.
• Self-motivated with the ability to work independently while collaborating effectively with others.
• Be highly organized and detail-oriented.
• Learn new technologies quickly.
• Take initiative and solve problems without waiting to be directed.
• Be naturally curious and continuously seek better ways to accomplish work.
• Think critically and make sound decisions.
• Thrive in a fast-paced environment with changing priorities.
• Be comfortable working directly with executive leadership.
• Enjoy collaborating in an office environment while maintaining flexibility when needed.
• Demonstrate strong integrity, accountability, and professionalism.

Nice To Haves

• Experience with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Experience with Microsoft 365 and SharePoint
• Experience with Power BI or similar reporting tools
• Experience with project management platforms such as Monday.com, Asana, ClickUp, Jira, or Trello
• Experience with AI tools including ChatGPT, Claude, Gemini, Microsoft Copilot, or similar
• Experience with workflow automation tools such as Zapier, Make, or Microsoft Power Automate

Responsibilities

• Manage multiple executive calendars, meetings, and scheduling priorities.
• Coordinate internal and external meetings, ensuring agendas, materials, and follow-up actions are organized and completed.
• Track executive action items and help ensure commitments are completed on time.
• Prepare presentations, executive briefings, meeting notes, and professional correspondence.
• Coordinate travel, events, and executive logistics as needed.
• Help coordinate projects across multiple teams and departments.
• Track deliverables, deadlines, and project milestones.
• Assist with operational planning and process improvements.
• Conduct market research, competitive analysis, and business research.
• Prepare reports, dashboards, and executive summaries.
• Organize and maintain business documentation and knowledge repositories.
• Utilize AI tools such as ChatGPT, Claude, Gemini, Microsoft Copilot, or similar platforms to improve productivity and streamline daily operations.
• Research new AI technologies and recommend practical business applications.
• Assist in creating AI-assisted workflows, templates, and documentation.
• Identify repetitive tasks that can be automated or improved through technology.
• Continuously seek opportunities to improve efficiency across the organization.
• Serve as a point of coordination between leadership and internal teams.
• Follow up on assignments and ensure projects continue moving forward.
• Communicate professionally with executives, employees, partners, and clients.
• Help maintain accountability across multiple initiatives.

Benefits

• This position has the opportunity to expand into leadership responsibilities within operations, business management, process improvement, and AI-driven initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed