Executive Assistant / Business Operations Coordinator

Vironix AI•Austin, TX

2d•Remote

About The Position

This role is based in Austin, TX and is remote first. This Executive Assistant will play a pivotal role as the company grows and scales over the coming months. As this is a fast-moving startup environment, we are looking for someone who can operate independently, think proactively, and do whatever it takes to get the job done.

Requirements

Independent problem-solvers. You default to figuring it out yourself — searching, testing, asking the software, reading the docs — before pulling anyone else in. When you do escalate, you come with a proposed answer, not just a question.
People with urgency. You move fast, close loops the same day, and don't let tasks sit in limbo waiting on someone else.
Tech-fluent operators. You're at home in modern web and mobile tools, pick up new software quickly, and are fully proficient across Google Workspace and Microsoft Office.
Organized and reliable. You're on time, you track your own commitments, and nothing falls through the cracks on your watch.
Strong communicators. You write clearly, keep stakeholders informed proactively, and represent the company well with vendors and partners.
Adaptable generalists. No task is beneath you, and no unfamiliar task intimidates you. You'd rather be trusted with a lot than boxed into a narrow lane.
Startup-tested. You've worked in an early-stage or high-growth startup environment before, so shifting priorities, lean teams, and wearing multiple hats feel familiar rather than chaotic.

Responsibilities

Take commitments and projects from start to finish. When you accept something, it's yours: you drive it forward, close every loop, and see it through to done — no reminders, no handoffs back.
Take on a large and constantly shifting portfolio of miscellaneous activities to lift the burden off the CEO's plate so leadership can stay focused on growth.
Serve as the point of contact for our operational vendors and platforms (HR providers, Paychex, Zoho, and other partners that support the business), keeping accounts current and issues resolved.
Guide new employees through their first days, including insurance enrollment and payroll setup, so they hit the ground running.
Coordinate meetings and calls across leadership, and craft and maintain agendas so nothing slips.
Complete expense reports and handle company purchasing.
Keep company social channels updated.
Run company errands and support events when needed.