Executive Operations Coordinator

Avasant • El Segundo, CA

3d

About The Position

This role focuses on providing comprehensive operational support for executive events and logistics, primarily supporting the Office of the CEO. Responsibilities include coordinating major corporate events, managing office-hosted workshops, facilitating SoFi Suite experiences, and providing executive transportation and hospitality support. The ideal candidate is highly organized, possesses strong discretion and professionalism, and can adapt to fast-paced environments and flexible working hours.

Requirements

• Highly organized and detail-oriented
• Strong hospitality and executive presence
• Ability to operate in high-pressure and fast-paced environments
• Strong discretion and professionalism
• Excellent communication and coordination skills
• Flexible and responsive outside traditional working hours when required
• Ability to support early morning, evening, or weekend events when required
• Comfortable handling both operational logistics and executive-facing responsibilities
• Executive support or executive operations experience
• Event coordination or hospitality experience
• Vendor management and logistics coordination

Nice To Haves

• Experience supporting C-level executives
• Experience coordinating VIP guests and executive travel/logistics

Responsibilities

• Support operational execution of major executive and corporate events, including Empowering Beyond, Golf and Partner Connect, VIP receptions and client experiences.
• Coordinate event logistics and onsite execution support.
• Assist with venue coordination and vendor management.
• Support catering, F&B coordination, and hospitality logistics.
• Coordinate event materials, supplies, and shipment logistics.
• Serve as an onsite operational support resource during events.
• Coordinate workshops and executive sessions hosted at the office.
• Reserve and prepare meeting spaces and hospitality requirements.
• Coordinate catering, supplies, and attendee logistics.
• Support setup, breakdown, and execution of office-hosted events.
• Ensure smooth operational delivery and professional guest experience.
• Coordinate logistics for SoFi Suite events and hosted engagements.
• Support guest management and hospitality coordination.
• Manage invitations, confirmations, and onsite coordination.
• Coordinate food, beverage, and entertainment logistics.
• Coordinate transportation and logistics including pickups/drop-offs at airport, meetings, etc. for Avasant's CEO, Avasant Senior Executives, and Executive guests.
• Support restaurant reservations and hospitality arrangements.
• Assist with personal errands and coordination tasks as needed.
• Coordinate pickups, deliveries, and operational errands related to executive activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed