Executive Office Manager

Acela Truck•Bozeman, MT

110d•$30 - $35•Onsite

About The Position

The Executive Office Manager oversees Acela Truck Company’s administrative, financial, and human resources operations, providing leadership and support to ensure smooth office functions, accurate accounting, and effective HR management. This high-responsibility role calls for a detail-oriented professional who can manage competing priorities and lead key office functions in a fast-paced manufacturing environment. The role leads day-to-day office operations, supports accounting and financial management, and manages payroll and core HR activities. The Executive Office Manager works closely with company leadership to improve operational efficiency, financial health, and workforce productivity, and contributes to process improvements across office, finance, and HR functions. This is a full-time, fully in-person position in Bozeman, Montana, with a standard 8-hour shift. Remote work is not available. Candidates must be able to reliably commute or plan to relocate.

Requirements

Minimum 3–5 years’ experience in office management, accounting, or HR roles.
Strong experience with QuickBooks or similar accounting software.
Proficiency in Microsoft Excel, Word, and Outlook.
Solid understanding of financial controls, accounting processes, HR policies, and payroll administration.
Excellent organization, leadership, and communication skills.
Highly detail-oriented, with the ability to prioritize competing tasks.
Must be able to reliably commute to Bozeman, Montana, or plan to relocate.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Business Administration, or HR.

Responsibilities

Lead day-to-day office operations, ensuring efficiency and organization.
Maintain filing, records, and internal process documentation.
Oversee office equipment and facility maintenance.
Coordinate logistics for vehicle movement to and from the facility.
Support order tracking, month-end close, and reconciliation activities.
Oversee Accounts Receivable and Accounts Payable.
Assist in budgeting, forecasting, and cash management.
Manage inventory valuation, cost tracking, and financial reporting.
Maintain general and subsidiary ledgers, including journal entries.
Collaborate with Controllers and Managers on financial planning and compliance.
Ensure adherence to accounting procedures, internal controls, and company policies.
Manage payroll processing and HR reporting.
Lead employee onboarding, benefits enrollment, and record-keeping.
Support performance management and professional development initiatives.
Assist in staff scheduling, policy enforcement, and cultivating a positive workplace culture.
Ensure compliance with labor laws and company HR policies.
Work closely with company leadership to support operational efficiency, financial health, and workforce productivity.
Contribute to process improvements across office, finance, and HR functions.
Perform additional duties as required to support leadership objectives.