Executive Office Manager

SOL Mental Health • Quinte West, ON

16h • Onsite

About The Position

You’ll help keep our leadership team and HQ (“SOL Base”) running smoothly. This is a hands-on role for someone who enjoys creating structure, improving systems, and making work easier for others.

Requirements

• 4+ years in operations, admin, coordination, or similar roles
• Highly organized with strong attention to detail
• Proactive, solutions-oriented, and service-driven
• Strong communication and interpersonal skills

Nice To Haves

• Experience improving processes or workflows
• Bachelor’s degree

Responsibilities

• Support leadership with calendars, scheduling, expenses, and daily logistics
• Manage and improve office operations, including mailroom processes
• Build and streamline systems and workflows for efficiency
• Coordinate meetings, events, and board logistics
• Support cross-functional projects across teams
• Maintain an organized, welcoming office environment

Benefits

• Medical, dental, and vision insurance
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• Paid Time Off & 10 Paid Holidays
• 401(k) with employer match
• Short & long-term disability
• Life insurance
• Professional liability insurance
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive