Executive Office Lead

Mayo Clinic•Rochester, MN

3d•$84,198 - $117,915•Onsite

About The Position

The Executive Office Lead is a Limited Tenure position designed to provide comprehensive executive, operational, and personal support to the President and CEO of Mayo Clinic during the final phase of his executive leadership tenure and the subsequent transition period accompanying his leadership rotation. This unique role is intended to ensure seamless continuity of support, preserve critical relationships and commitments, and support the executive’s evolving responsibilities following completion of his CEO term. The position is intentionally structured as a limited tenure position with Mayo Clinic, with an anticipated duration of two years, while serving as a bridge to a potential long-term support relationship. During this period, the incumbent will develop a deep understanding of the executive’s priorities, preferences, relationships, and operating style while establishing systems and processes that support continuity through and beyond the leadership transition. Subject to mutual agreement and satisfactory performance, the role is expected to transition to a dedicated, privately employed position supporting the executive. Reporting to Mayo Clinic’s Chief of Staff, the Executive Office Lead will spend the first two years learning the executive’s preferences and operating style; using exceptional judgment, discretion, and initiative; and managing complex professional and personal priorities to ensure seamless coordination across executive, organizational, and personal commitments. Responsibilities include executive scheduling and travel coordination, administrative and logistical support, project management, thought leadership and social media coordination, correspondence and communications management, meeting preparation and follow-up, and stakeholder engagement. During the initial two year appointment, the incumbent will progressively develop familiarity with and assume limited responsibility for personal operations and support activities. Following the transition to private employment, responsibilities are expected to expand to include personal assistant support and other lifestyle logistics. The role requires developing a deep understanding of the executive’s preferences, priorities, relationships, and operating style while creating systems and processes that seamlessly integrate professional and personal support. The incumbent must demonstrate the highest levels of professionalism, confidentiality, responsiveness, and adaptability while effectively managing competing priorities in a dynamic environment.

Requirements

Exceptional judgment, discretion, and initiative
Ability to manage complex professional and personal priorities
Highest levels of professionalism, confidentiality, responsiveness, and adaptability
Ability to effectively manage competing priorities in a dynamic environment
This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position.
Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Nice To Haves

Develop a deep understanding of the executive’s preferences, priorities, relationships, and operating style
Create systems and processes that seamlessly integrate professional and personal support

Responsibilities

Executive scheduling and travel coordination
Administrative and logistical support
Project management
Thought leadership and social media coordination
Correspondence and communications management
Meeting preparation and follow-up
Stakeholder engagement
Progressively develop familiarity with and assume limited responsibility for personal operations and support activities during the initial two-year appointment
Expand responsibilities to include personal assistant support and other lifestyle logistics following the transition to private employment