Executive Office Associate

State of Nebraska • Lincoln, NE

9d • Onsite

About The Position

The Nebraska Department of Education is looking for an Executive Office Associate – this is an important central role directly supporting our agency leadership, maintaining high degrees of professionalism and confidentiality. This position will interact with a variety of people and provide a high level of customer service, and has an impact on education throughout the State of Nebraska.

Join a supportive team that encourages professional development and growth. This group is made up of experienced staff able to provide a great onboarding and training experience as well! If you are dependable, have a high attention to detail, and great customer service skills, this could be a great fit!

The Nebraska Department of Education does not sponsor or transfer non-immigrant work visas for these positions.

Requirements

• Associate degree in related field and five years of experience related to the essential functions of the position.
• Any equivalent education and/or work experience may be substituted in order to meet the minimum qualifications of the position.

Nice To Haves

• Knowledge of PreK-12 education
• Experience working within the executive office of a business or agency.

Responsibilities

• Manages the calendars of senior leaders in the Commissioner’s Office and arranges for the representation of the Commissioner’s Office at meetings and events.
• Assists with daily operations of the office, including scheduling meetings, receiving visitors, answering phones, and directing and answering inquiries.
• Coordinates travel logistics including transportation, lodging, registration, food, and payments for the Commissioner’s Office and members of the State Board of Education
• Assists with State Board of Education meeting agenda preparation and logistics.
• Assists with generating and processing contracts, agreements, and grants for workshops, meetings, speakers, and staff.
• Coordinates workflow and schedules office operations and staff activities to facilitate management of NDE operations.
• Processes and maintains databases and spreadsheets to provide information.
• Creates correspondence, summaries, and other mailings for public information and awareness activities.
• Performs administrative duties and accounting work including preparing, maintaining, and processing financial records and documents, and accounts receivable and payable in the State of Nebraska accounting system.

Benefits

• Competitive benefits, paid time off, and retirement
• 79% employer-paid health insurance, dental, vision, long and short-term disability, flex spending and health savings accounts, employee discount program, and more!
• Generous vacation and sick leave earnings each year (starting at 12 days each!), plus a variety of other leave types
• 156% state-matched retirement (yes, that’s $1.56 for every dollar!) with a guaranteed 5% return
• Thirteen paid holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree