Statewide Roofing - Executive Office Administrator

Ignite HR Solutions and our Clients • San Jose, CA

10d • $32 - $36 • Onsite

About The Position

The Executive Office Administrator is a vital position in helping drive the business of Statewide Roofing. The individual in this position will be responsible for assisting the President of the company with key initiatives and daily activities, ensuring the company’s office environment is kept clean and runs efficiently, and helping accounting drive quicker, better A/R & collection efforts. The goal in this position will be to perform duties effectively and help maintain a productive office environment. We kindly ask that applicants and recruiting agencies refrain from contacting any Statewide Roofing employees directly regarding this position.

Requirements

• Excellent communicator
• Strong typing and administrative skills
• Proficient in Microsoft Excel
• Detail-oriented and organized
• 5+ years of administrative or related experience
• Ability to work full-time at 40 hours per week
• Availability to extend hours as needed
• Must be a team player and perform well under pressure

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Provide day-to-day assistance on key operational activities
• Attend and help prepare for high-level operational meetings
• Assist in handling one-off & emergency operations, accounting or safety tasks
• Run reception/front desk
• Handle general incoming company calls
• Filing of documents and records
• Order & maintain Inventory of office & breakroom supplies
• Book & lead corporate event planning & logistics
• Drive company collection efforts to maintain goals
• Contact customers on collections
• Assign and manage collections efforts
• Report efforts to finance team
• Provide general support for accounting
• Provide general support for accounting
• Additional accounting & office duties as necessary

Benefits

• Paid vacation
• Paid company holidays
• Sick time
• Health benefits (medical, dental, vision)
• Flexible spending account

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level