Executive Legal Administrative Assistant (Temp to Perm)

Shriners Children's • Tampa, FL

4d • Onsite

About The Position

Shriners Children’s is seeking an Executive Legal Administrative Assistant to support the Managing Attorney in the Corporate Legal Department. This is a 100% onsite position based at their Corporate Headquarters in Tampa, FL, and will be filled as a temp to perm via a staffing agency. Shriners Children’s is recognized as a 2025 best mid-sized employer by Forbes and is dedicated to providing excellence in patient care, education, and research.

Requirements

• 5 years of executive administrative assistance experience in a Legal environment
• MS Office Suite proficiency
• Familiarity with basic legal terms (including, but not limited to, those dealing with probate, litigation, labor, healthcare and general corporate matters)
• High School Diploma/GED

Responsibilities

• Performs all Executive Administrative Assistant duties in connection with supporting the Managing Attorney, staff attorneys and paralegals, including typing legal documents, word processing, electronic and hard copy file management, preparation of check requisitions for outside counsel fees/costs and other billing invoices, and trains and oversees other administrative assistants' preparation and recordation of check requisitions.
• Maintains and distributes all information regarding officers and corporations to Legal Department staff. Types various reports, confidential memoranda, and disseminates as directed. Maintains current names and addresses for officers, board/committee members, and Donor Relations Directors. Maintains online network scheduling calendars for two conference rooms.
• Answers phones and takes messages for the Managing Attorney and other department staff. Coordinates multi-participant teleconferences. Screens phone calls and redirects as appropriate. Initiates phone calls as directed. Occasionally greets visitors.
• Oversees proper entry and recordation of various types of information in the department's electronic system and paper files. Maintains department's records on fees/costs and other disbursements paid to outside counsel and other payees.
• Responsible for preparing/gathering daily and weekly mailings to various corporate officers, board members, committee members, and personnel/staff members. Reviews incoming mail, prepares appropriate response for signature, and directs accordingly. Trains and oversees her back up's coordination and handling of mail.
• Assists the Managing Attorney in making business travel plans. Registers staff attorneys for CLE programs and seminars. Trains and oversees processing of Bar and Association membership applications and renewals. Updates Shrine directories and other reference materials. Assists other staff in identifying/diagnosing and resolving basic software and hardware problems.

Benefits

• Medical coverage on their first day
• 403(b) and Roth 403(b) Retirement Saving Plan with matching contributions of up to 6% after one year of service
• Paid time off
• Life insurance
• Short term and long-term disability
• Flexible Spending Account (FSA) plans
• Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected
• Tuition reimbursement
• Home & auto insurance
• Hospitalization insurance
• Critical illness insurance
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED