Executive Initiatives Manager - Mayor's Office

City of Noblesville•Noblesville, IN

4d•Onsite

About The Position

The Executive Initiatives Manager in the Mayor's Office provides high-level administrative, operational, and project management support to the Deputy Mayors. This role involves coordinating efforts across city departments to ensure the timely execution of projects, initiatives, assignments, scheduling, and deadlines. The Manager will act as a liaison between the Deputy Mayors, City departments, community stakeholders, businesses, and the public. Key responsibilities include coordinating and monitoring special projects and strategic initiatives, conducting research and analysis, compiling data, and preparing reports, recommendations, and presentations. The role also involves preparing executive-level documents such as correspondence, reports, presentations, briefing materials, and agendas, as well as developing and maintaining an internal file/knowledge database. Additionally, the Manager will assist Deputy Mayors in developing and implementing departmental dashboarding protocols and aid in the planning and coordination of various meetings and events.

Requirements

High-level administrative, operational, and project management support skills.
Ability to coordinate efforts among departments.
Liaison skills between various stakeholders.
Experience in coordinating and monitoring special projects and strategic initiatives.
Research and analysis skills.
Data compilation and report preparation abilities.
Proficiency in preparing executive-level documents.
Database development and maintenance skills.
Experience with departmental dashboarding protocols.
Meeting and event planning and coordination skills.

Responsibilities

Provide high-level administrative, operational, and project management support to the Deputy Mayors.
Assist in coordinating efforts among departments to ensure timely execution of projects, initiatives, assignments, scheduling, and deadlines.
Act as a liaison between the Deputy Mayors, City departments, community stakeholders, businesses, and members of the public.
Coordinate and monitor special projects and strategic initiatives.
Conduct research and analysis; compile data and prepare reports, recommendations, and presentations.
Prepare correspondence, reports, presentations, briefing materials, agendas, meeting materials, and other executive-level documents.
Develop/maintain an internal file/knowledge database.
Assist the Deputy Mayors in developing/implementing departmental dashboarding protocols.
Assist with the planning and coordination of various meetings and events.