Executive Assistant (NCS) - Mayor's Office of Overdose Response

Baltimore City•Cocoa, FL

3d•$58,305 - $93,289•Onsite

About The Position

The Executive Assistant provides high-level administrative, logistical, and operational support to the Executive Director and senior leadership team of BCMOOR. This position plays a critical role in ensuring the smooth functioning of the office, which leads the City's comprehensive overdose response strategy, administers opioid restitution funds, and ensures compliance with Paragraph 97 of the Consent Decree. The Executive Assistant manages complex schedules, coordinates meetings and events, handles sensitive communications, and serves as a trusted point of contact for internal and external partners. The ideal candidate is highly organized, proactive, detail-oriented, and committed to the mission of reducing overdose deaths and improving public health outcomes in the City.

Requirements

Associate's degree from an accredited college or university.
Minimum of 2 years of progressively responsible administrative experience, preferably in government, public health, or nonprofit organizations.
Experience with event planning and support.
Exceptional organizational skills with meticulous attention to detail.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (Zoom, Teams).
Equivalency: Have an equivalent combination of education and experience.

Nice To Haves

Bachelor's degree in public administration, Public Health, Communications, or a related field is preferred.

Responsibilities

Manage and maintain the Executive Director's calendar, including scheduling meetings, briefings, public appearances, and interagency collaborations.
Support coordination and planning for BCMOOR scheduling across divisions.
Coordinate meeting logistics, including room reservations, technology setup, and material preparation.
Prepare agendas, briefing materials, and background documents for internal and external meetings.
Attend meetings to take accurate notes; distribute summaries and action items promptly.
Track and follow up on outstanding tasks and deliverables.
Support planning and execution of office events, including community listening sessions, Restitution Advisory Board meetings, press events, and public engagement activities.
Assist with event logistics, including vendor coordination, materials preparation, and registration.
Assist with the preparation of reports, presentations, and communications to the public, City Council, and partner agencies.
Manage travel arrangements and expense reporting for the Executive Director and senior staff.
Maintain a high level of confidentiality when handling sensitive information related to funding allocations and interagency activities.