Executive Household Manager

Sage Haus•San Francisco, CA

5d•Hybrid

About The Position

We are a high-octane, direct couple with demanding professional schedules and a full, intentional life. We run multiple businesses, have a fast-paced life where work never stops, and are adventurous and outdoorsy. We are deeply committed to our health and well-being, which shapes how we eat, how we maintain our home, and how we live. Non-toxic products, organic whole foods, and clean living are the standard here, not the exception. We require strong communication, proactive ownership, because time is limited and we hope to spend the time we have focused on experiences as a family. We are expecting our first child in July, and our household is about to grow in the most exciting way. We operate two properties — a primary home in San Francisco and an expansive ranch in Woodside — and we move between them. SF during weekdays, Ranch on weekends. Our social life is active: weekly dinners and brunches, large gatherings seasonally of 100s of people, and a rotating circle of friends we love entertaining. We have existing household support in place, including a live-in nanny and a regular cleaning team, but we are looking for one sharp, capable person to serve as the connective tissue across all of it. We communicate directly and value agency and strong communication. We are looking for a highly professional operator, someone who can see what needs to happen, build the system to make it happen, and execute without being asked twice. Looking for a long term fit for both parties. We value high initiative, high proactivity, clear communication, and ownership. Who You Are / What We're Looking For You are a seasoned, highly capable professional who brings both executive-level support expertise and a genuine desire to help a household thrive. Resourceful, proactive, and solutions-oriented, you naturally think several steps ahead, anticipate needs before they arise, and take pride in creating order, efficiency, and peace of mind for the people you support. You possess the mindset of a best-in-class Executive Household Manager—exceptionally organized, polished, discreet, and skilled at managing complex schedules, projects, logistics, vendors, and competing priorities. You thrive in dynamic environments, remain calm under pressure, and excel at building systems, improving processes, and ensuring nothing falls through the cracks. You are highly tech-savvy, embrace modern tools and AI platforms such as ChatGPT and Claude, and leverage technology thoughtfully to enhance productivity and decision-making. You are an excellent communicator and manager with strong judgment, professionalism, and unwavering confidentiality. You are comfortable navigating sensitive situations, representing the family with warmth and confidence, and managing both expected and unexpected challenges with grace. You understand how to seamlessly transition between executive support and family support, bringing the same level of professionalism, attentiveness, and care to both. You are adaptable, energetic, and comfortable with changing priorities. Direct communication and feedback are welcomed, not feared. You understand that exceptional support sometimes requires flexibility outside traditional business hours, occasional travel, and a willingness to roll up your sleeves wherever needed. Most importantly, you take ownership. You do not wait to be directed—you observe, anticipate, recommend, and execute. You are motivated by helping a household operate at its highest level and derive genuine satisfaction from being an indispensable, trusted partner who makes life easier, calmer, and more enjoyable for the family you support.

Requirements

Maintain a healthy, low-plastic, longevity focused, fragrance free and smoke-free environment.
Have experience working with a household that has multiple properties, executives, or a high-net-worth family
Must be tech-savvy, comfortable with using AI tools
Must be highly structured and capable of creating systems
High density, clear communication
Must be professional and high level of discretion
Must be highly resourceful and able to identify and research solutions quickly to new situations
Must be high ownership and proactive, owning tasks end to end and taking initiative to track, manage, and define done for jobs – figuring out creative solutions proactively when issues arise
Most be an effective and experienced hiring manager and delegator capable of finding cost-effective, quality contractors and staff as needed for home projects, and successfully managing and delegating to them
Must be able to drive self and others. Reliable personal transportation required; candidate uses own vehicle with mileage reimbursement for commuting on the job.
Must be comfortable driving between San Francisco and Woodside, including dirt road access to the ranch.
Vaccinations current, including COVID and flu.
Must be authorized to work in the United States.
Must be willing to sign a Non-Disclosure Agreement (NDA).

Nice To Haves

Experience with AI platforms such as ChatGPT and Claude.

Responsibilities

Create and maintain household organization systems — both physical (pantry, closets, gear) and digital (Notion hub, Skylight calendar), tracking and delegating tasks to staff and family members and ensuring followthrough
Delegate organization and specialty cleaning tasks to cleaning team and manage quality
Light tidying of dishes, surfaces, and high-traffic areas several days per week
Manage seasonal clothing, décor, and bedding swaps
Packing and unpacking for travel
Manage batteries, light bulbs, smoke detectors, and security systems
Oversee cleaners, contractors, and landscapers across both properties
Research, interview, coordinate, and manage repair quotes, home improvement, property maintenance, and other vendor relationships for complex home projects
Support seasonal property maintenance and outdoor space management
Track insurance, utilities, trash, and other financial and home services vendors
Research, interview, coordinate, and manage vendors and staff needed for complex home projects. For example if a new road paver, maid, gardener, landscaper etc is required – identify referrals, figure out where and how to get candidates, manage interviews, conduct interviews, setup payroll etc.
Restock pantry, refrigerator, and household supplies
Organize and manage newborn nursery supplies
Manage household supply lists and ordering systems (Amazon, Costco, Target, Instacart)
Handle mail, packages, and box breakdown
Occasional gift shopping and packaging
Run local errands like pickups, drop offs, returns etc
Wash and prep fresh produce, berries, and vegetables
Organize and maintain the kitchen with a focus on clean, organic, health-forward foods
Research wellness-focused recipes and health-aligned meal options
Kitchen clean-up and ongoing maintenance
Schedule and track maintenance for family vehicles
Handle fueling, cleaning, and organizing
Track registration and insurance for all vehicles
Manage home improvement projects end to end, including research, planning and purchasing items items for projects like nursery buildout / non-toxic furniture swap etc and coordinating delivery and setup to completion
Create organizational systems for nursery, gear, and toys, with documentation
Oversee and coordinate occasional deep cleaning tasks (fridge, humidifiers, air purifiers)
Research and coordinate healthcare and personal wellness related tasks such as researching and coordinating specialty healthcare tests, medical equipment rentals etc
Coordinate and manage use of non-toxic cleaning supplies throughout the home
Coordinate and manage healthcare appointments for the household, including newborn appointment schedule
Create and manage schedules for each family members preventative health and longevity interventions
Research, schedule and manage specialty healthcare and wellness regimes like longevity related preventative exams and interventions requested by the family that are not typically offered through primary healthcare. Examples include egg freezing, preventative full body MRI, etc
Support health and wellness needs
Manage calendars: coordinate recurring social engagements
Support appointment coordination, and personal errands
Perform administrative digital tasks like creating home guides, systems, etc for staff and building home systems for managing both properties effectively