Executive House Manager & Personal Assistant

Sage Haus•Vancouver, WA

1d•$32 - $38•Onsite

About The Position

The employer leads a full and fast-moving lifestyle and is seeking a highly capable professional who finds fulfillment in creating calm, structure, and consistency within a private home environment. The employer owns and operates two companies and travels frequently—often up to 50% of the time—so having someone dependable who can thoughtfully manage the day-to-day details of the home is incredibly important. The role aims to reduce the constant mental load that comes with balancing a demanding professional life while ensuring the home continues to run smoothly, efficiently, and with care behind the scenes. The employer is in an "empty nest" season of life, with three adult children living nearby. Family time is deeply valued and often includes golf outings, farmers market trips, shopping, and relaxed time together. The employer has a dog, and while dedicated pet care is not a primary responsibility, it’s important that the right person genuinely enjoys dogs and feels comfortable around pets. The employer values a home environment that feels organized, peaceful, and well-managed, and seeks someone with discretion, reliability, professionalism, and proactive support who naturally anticipates needs and brings a calm, solutions-oriented presence during busy or travel-heavy periods.

Requirements

Maintain a smoke-free environment.
Reliable transportation (mileage reimbursement provided for extensive errands).
Comfortable working with a small dog.
Highly capable, self-directed professional who thrives in an environment requiring discretion, initiative, and minimal supervision.
Ability to be organized, resourceful, and detail-oriented.
Natural ability to anticipate needs, problem-solve independently, and create systems that keep the household operating seamlessly.
Grounded presence.
Strong communication skills.
Emotional maturity to receive direct feedback professionally.
Understanding of professional boundaries.
Demonstrates discretion.
Values privacy.
Operates with efficiency and independence, requiring minimal oversight or routine check-ins.
Tech savvy with the ability to work efficiently in apps and systems.
Adaptable and receptive to established routines, preferences, and standards while remaining flexible as needs evolve.
Proactive and confident taking ownership and thinking several steps ahead.
Conscientious and genuinely takes pride in supporting a busy lifestyle.
Values excellence in the details.
Asks thoughtful questions.
Consistently helps create a home environment that feels calm, organized, and effortlessly managed.

Nice To Haves

Experience in Notion is a plus.

Responsibilities

Create and maintain home organization systems throughout the house.
Perform daily resets including tidying counters, loading/unloading dishes, vacuuming high-traffic areas, and ensuring dog water is full.
Manage seasonal swaps for rugs, décor, and clothing.
Coordinate and drop off donations.
Assist with holiday décor organization.
Coordinate unpacking upon return from travel.
Support weekly recycling/garbage days by bringing trash cans out and in.
Replace batteries, light bulbs, and maintain smoke detectors.
Perform indoor plant care.
Restock pantry, fridge, and household supplies (toilet paper, paper towels, hand soaps).
Maintain running household supply lists.
Manage household orders and subscriptions, coordinating deliveries around travel schedule.
Handle returns, dry cleaning pickup and drop-off, and gift shopping.
Manage mail and package handling.
Break down boxes regularly.
Maintain fresh food availability in the fridge for easy meal preparation.
Unload groceries and wash fruits and vegetables for grab-and-go access.
Perform kitchen clean-up and maintenance.
Wash, fold, organize, and put away all laundry, including towels and bed linens.
Maintain tidy and well-stocked laundry areas.
Coordinate family vehicle washes as needed, especially during travel periods.
Perform occasional deep cleaning (fridge, oven, baseboards).
Refresh garage, mudroom, and entry areas.
Perform air filter cleaning.
Undertake ongoing organizational projects as needed.
Oversee cleaners, contractors, and landscapers.
Research and coordinate home repairs and quotes, serving as eyes and ears for maintenance needs.
Coordinate with lawn and yard service provider for pruning and seasonal needs.
Support vendor management for a second home in Montana.
Schedule personal appointments (doctors, dentists, nails, hair, massage).
Manage reentry logistics by staying aware of travel schedule.
Provide birthday and gifting reminders to ensure cards are sent and gifts are purchased.
Coordinate pet grooming appointments ideally during travel periods.