Executive House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Oakland, CA

58d•$35 - $45•Onsite

About The Position

We are a lively, busy family of five living in Oakland, CA, with three children aged 6 months, 4 years, and 8 years old. We are seeking an Executive House Manager & Family Assistant to provide hands-on support to help manage the day-to-day flow of our home with ease and consistency. Our family values systems, efficiency, clear communication, warmth, humor, and a positive, growth-oriented mindset. We are intentional about our time, health, and creating space to be more present. This role is part-time, approximately 15-20 hours per week, with a schedule of 3-4 days a week, Monday–Thursday between 10 am and 4 pm, with flexibility for occasional weekends. The compensation is $35–$45 per hour based on experience, and the start date is ASAP. We are looking for someone who takes initiative, follows through, and takes pride in creating a smoothly running, thoughtful, and caring home environment. The ideal candidate is tech-savvy, detail-oriented, operationally strong, adaptable, solution-oriented, collaborative, coachable, energetic, and hands-on, with long-term intentions to become a trusted extension of the family.

Requirements

Maintain a smoke-free environment.
Reliable transportation.
Ownership mindset: closes loops independently and takes full responsibility for outcomes.
Proactive and anticipatory: sees what’s coming and handles it before it becomes an issue.
Highly organized and structured: thrives managing schedules, systems, and logistics.
Operationally strong: experienced in running a busy household, coordinating vendors, and managing moving parts.
Tech-savvy: confident using and maintaining digital systems.
Adaptable and solution-oriented: able to pivot as family needs evolve.
Collaborative and coachable: open to feedback and aligned with a team-first mindset.
Energetic and hands-on: willing to jump in wherever needed, from meal prep to household support.
Long-term intentions: seeking a meaningful role as a trusted extension of the family.

Nice To Haves

CPR and First Aid certification.
Notion experience.

Responsibilities

Maintain and organize household systems, including daily tidying and reset of the home.
Coordinate seasonal swaps (clothing, décor, bedding), manage donation drop-offs, and handle event/holiday preparation.
Organize toys, gear, and other storage areas as needed, and pack/unpack for family travel.
Care for indoor plants and flower arrangements, and change batteries, light bulbs, and smoke detectors.
Restock pantry, fridge, and household supplies, manage ongoing household supply lists, and oversee household orders and subscriptions.
Break down boxes from deliveries.
Prepare healthy meals and snacks for children, following dietary restrictions, and plan and cook weekly meals for the family.
Manage kitchen upkeep and meal prep consistency.
Schedule and track vehicle maintenance, and clean and organize family vehicles.
Coordinate vendor services (handyman, landscaping, etc.) and oversee home repairs and seasonal maintenance tasks.
Manage outdoor space upkeep.
Manage the family calendar and schedule, including school events, appointments, and travel plans.
Assist with research for family activities and support during family travel planning.
Plan and coordinate logistics for family trips, including camp research and registration, weather planning, packing, kids' activities, and troubleshooting.
Coordinate events and appointments.
Track receipts and manage budget for future home renovations.