House Manager & Family Assistant with Meal Prep Support

Sage Haus•Lake Forest, IL

7d•$35 - $38•Onsite

About The Position

We are seeking a warm, organized, and proactive House Manager & Family Assistant to support a busy family of five in Lake Forest, Illinois. This part-time role, approximately 25-30 hours per week, involves managing household logistics, providing meal prep support, and assisting with the overall smooth running of the home. The ideal candidate will be dependable, resourceful, and flexible, with a genuine desire to become a long-term, trusted partner to the family. This position offers the opportunity to grow with the family and contribute to creating a calm, consistent, and supportive home environment. The family is currently undergoing a major home renovation, adding an element of dynamic activity to daily life.

Requirements

Maintain a smoke-free environment.
Reliable personal transportation and valid driver's license with a clean driving record.
Comfortable around water and able to provide supervision to teenagers in a pool.
Must be comfortable in a home with four dogs.
Must be authorized to work in the United States.

Nice To Haves

CPR and First Aid preferred.
Schedule flexibility is appreciated, including occasional evening availability and rare overnight stays with advance notice.

Responsibilities

Plan and prepare healthy meals (breakfast, lunch, and dinner options) and snacks for the family 4-5 days per week.
Batch prep proteins, grains, and produce for easy grab-and-go options, especially for teens.
Grocery shop in coordination with family preferences.
Restock food items and maintain organization of pantry and fridge.
Follow and enforce strict dietary requirements; one household member has allergies to nuts and seafood.
Clean and reset kitchen after meal prep.
Maintain indoor plants (in the kitchen).
Maintain and improve household organization systems throughout the home.
Perform daily resets and light tidying throughout the day: dishes, surfaces, vacuuming high-traffic areas, etc.
Prepare home for cleaning staff visits.
Create a comprehensive home reference binder for use by anyone managing the household.
Proactively handle small household tasks: replacing batteries, light bulbs, smoke detectors, and similar upkeep.
Assist with seasonal décor swaps and holiday setup.
Wash, fold, and organize laundry in collaboration with the family (support teenagers in building laundry management habits).
Ironing, steaming, and special garment care as needed.
Rotate linens and refresh as needed.
Maintain tidy and well-stocked laundry areas.
Restock pantry, fridge, and household supplies on an ongoing basis.
Maintain running household supply lists in collaboration with the family.
Manage household orders and subscriptions (e.g. Amazon).
Handle Costco bulk storage area, including organization and restocking.
Run miscellaneous errands as requested: returns, dry cleaning, gift shopping, etc.
Prepare and coordinate donation drop-offs as needed.
Break down and recycle boxes and packaging as deliveries arrive.
Provide backup transportation for teens as needed.
Provide a calm, capable adult presence when teens are home, keeping things on track during dinner prep.
Remind one of the teens to take daily medication as needed.
Assist with calendar awareness and help family coordinate household tasks, including teen chores.
Help set up and maintain the family's shared digital calendar system (Skylight).
Option to provide overnight supervision on occasion for parents to get away (approximately two times per year for a few nights at a time, with ample advance notice for consideration).
Feed and walk dogs as needed throughout the day.
Schedule vet and grooming appointments.
Administer monthly preventative medications as requested.
Maintain awareness of pet supply levels.
Keep family vehicles fueled, clean, and organized as needed.
Serve as a point of contact and steady presence for vendors, contractors, and service providers in the home.
Research and coordinate repairs and quotes as needed.
Keep outdoor common spaces tidy as needed.
Perform occasional deep cleaning as needed, including the refrigerator, oven, and baseboards.
Refresh mudroom and entryway areas.
Clean and maintain humidifiers and air purifiers as needed.
Assist with major organizational projects, particularly in support of the ongoing home renovation and move.