Executive Engagement Program Specialist

UKG•,

2d•$74,300 - $105,900

About The Position

The Executive Engagement Program Specialist supports high-touch experiences for senior customer and prospect audiences, coordinating the planning and delivery of approximately 10–20 programs per year. Reporting to the Executive Engagement Programs Leader, this hands-on individual contributor turns program direction into organized plans and polished execution. The role owns detailed coordination across timelines, materials, vendors, stakeholder communications, and post-event follow-up. The Executive Engagement Programs Leader sets overall direction and serves as primary program lead, while this position manages coordination and follow-through to keep each program on track. Occasional travel is required to support executive events and program needs.

Requirements

Experience coordinating events, projects, programs, or similar work involving multiple stakeholders and deadlines.
Experience coordinating vendors, speakers, venues, contracts, or event partners.
Experience preparing or updating presentations, event briefs, agendas, or similar business materials.
Strong written and verbal communication skills, including professionalism when working with senior executives and external stakeholders.
Ability to travel occasionally to support events.
Organized, dependable, and detail-oriented, with a strong sense of ownership and follow-through.
Ability to manage multiple timelines and remain composed when plans change.

Nice To Haves

Experience supporting executive events, customer or prospect hospitality, hosted dinners, roundtables, or other high-touch programs.
Experience managing invitations, attendee details, event communications, or post-event follow-up.
Familiarity with customer relationship management, event management, marketing automation, or project management tools.
Experience compiling program results or maintaining trackers, templates, or playbooks.
Experience in business-to-business technology, enterprise marketing, or a similar cross-functional environment.
Experience using generative artificial intelligence tools to support research, streamline program coordination, develop event content, or improve reporting.

Responsibilities

Coordinate planning and delivery across multiple executive engagement programs, including workback schedules, budgets, approvals, deliverables, and action items.
Coordinate contracts, purchase requests, invoices, and vendor communications with the Executive Engagement Programs Leader and internal Procurement, Legal, and Finance teams.
Maintain target audiences and coordinate invitations, registrations, attendance tracking, and follow-up with Sales, Marketing, and Revenue Operations partners.
Coordinate executives, customers, speakers, partners, and content owners on agendas, presentations, briefing materials, event communications, and content deadlines.
Create and maintain presentations, event briefs, speaker materials, run-of-show documents, and post-event recaps.
Partner with the Executive Engagement Programs Leader to shape event content and coordinate speaker and partner contributions.
Organize event logistics with cross-functional partners, including travel arrangements, handoffs, onsite needs, and deadline ownership.
Manage post-event follow-up with Sales and Marketing, including attendee communications, action tracking, and coordination of next steps.
Track and report program activity and results, including attendance, engagement, spend, feedback, and available pipeline metrics.
Develop templates, trackers, processes, and playbooks to improve consistency across North American programs and support adaptation by other regions.
Travel occasionally to support executive events and program needs.