Executive Director, Design and Project Management

City of New York•New York, NY

9h•$180,000 - $185,933

About The Position

DCAS Real Estate Services manages the acquisition, disposition, and reallocation of New York City real property; the City’s commercial rental and surplus real estate portfolio; and leases of private property used by City agencies. Its work includes overseeing the design and build-out of leased office space and strategically managing the City’s leased and owned office portfolio. Reporting to the Assistant Commissioner of Design and Project Management, the Executive Director oversees directors managing design and construction projects in leased properties and City-owned spaces. The role manages project teams responsible for construction, renovation, and relocation work for City agencies. It coordinates complex project components among landlords, DCAS, and other City agencies to support lease negotiations when applicable and the subsequent design and construction work managed by unit directors and project managers. The Executive Director also supports strategic planning and the creation and review of capital plans, project budgets, staffing needs, and work priorities in support of agency initiatives. The role collaborates with the Executive Directors of Leasing, Workplace Services, and Planning, Dispositions and Property Management to establish business protocols for managing the City’s real estate portfolio and workflow across the units.

Requirements

A baccalaureate degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and five years of full-time satisfactory experience in planning, administering, or expediting engineering design and/or construction, or coordinating a very large engineering project; two years of that experience must have been in an administrative, managerial, executive, or supervisory capacity; or
A four-year high school diploma or equivalent and nine years of qualifying experience in planning, administering, or expediting engineering design and/or construction, or coordinating a very large engineering project; two years of that experience must have been in an administrative, managerial, executive, or supervisory capacity; or
Education and/or experience equivalent to the stated degree-and-experience pathways. One year of experience credit is given for each 30 semester credits of qualifying college education leading to a bachelor’s degree, an accredited master’s degree in a listed discipline, a Juris Doctor degree, or a valid New York State license as a Professional Engineer, Registered Architect, or Landscape Architect. All candidates must have two years of qualifying administrative, managerial, executive, or supervisory experience.
Only permanent employees in the title, employees in a comparable title, and candidates reachable on the civil service list are eligible to apply.

Responsibilities

Manage Design and Project Management staff teams implementing agency project needs and developing space and site plans.
Support the Assistant Commissioner in preparing and maintaining capital and expense budgets for projects under the unit’s purview.
Assist lease negotiators and attorneys with lease negotiations concerning design, construction, and project-management articles.
Oversee directors coordinating construction, renovations, and relocations for City agencies.
Oversee project planning, resource allocation, coordination, development, and progress.
Oversee cost estimates, bid approvals, change-order approvals, and processing of landlord payments.
Coordinate with Financial Services and Capital Budget units to ensure project financial needs are met and included in the agency budget.
Coordinate with other lines of service, including Citywide Procurement, DCAS Purchasing, and Fiscal and Business Management, to process furniture procurement and construction payments.
Coordinate with DCAS administrative entities, including Legal, IT, and Building Services, on City-owned projects and agency-wide initiatives.
Coordinate with other agencies and entities on project-related services, including the Mayor’s Office for People with Disabilities, Department of Buildings, Department of Sanitation, Department of Design and Construction, and NYPD.
Plan and manage unit staffing needs to fulfill assignments, support employee well-being and development, and advance current and future DCAS initiatives.
Oversee the interviewing and hiring process for new personnel in coordination with DCAS HR.
Oversee compliance with DCAS Space Guidelines across the unit’s projects.
Coordinate critical components of complex projects among landlords, DCAS, and other City agencies.
Support the Assistant Commissioner with strategic planning and the creation and review of the capital plan, project budgets, staffing needs, and work and priority allocations.
Work with the Executive Directors of Leasing, Workplace Services, and Planning, Dispositions and Property Management to establish business protocols for managing the City’s real estate portfolio and workflow between the units.