Executive Coordinator

Ford Motor Company • Detroit, MI

1d • $65,100 - $99,000 • Hybrid

About The Position

The Executive Coordinator provides professional, customer-focused support to the Executive Director, Ford PRO North America Sales & Operations. The role requires discretion in handling confidential business and personal information, strong judgment, adaptability, and excellent time and data management. The coordinator works independently, communicates with senior leaders and colleagues across the globe, and develops working relationships with other assistants, executive leaders, and operational partners.

The successful candidate supports the executive's effectiveness by managing schedules and correspondence, coordinating travel and meetings, preparing and organizing business materials, and tracking follow-up actions. The role also coordinates employee interactions with the executive, collaborates with support functions, helps maintain records, and contributes to special projects. This position is hybrid, with a requirement to be onsite four or more days per week.

Requirements

• High school diploma or GED.
• At least 3 years of experience as an Executive Assistant supporting senior leadership and/or in Project Management.
• At least 3 years of experience with Microsoft software, including Outlook, PowerPoint, Word, and Excel, and use of the Internet/Web.

Nice To Haves

• Associate degree.
• Proficiency with, or willingness to learn, new hardware and software technology.
• Excellent writing, editing, and proofreading skills.
• Ability to work independently with minimal supervision.
• Ability to work collegially in a team environment in an open-concept office area.
• Ability to plan, prioritize, and support multiple assignments and projects simultaneously.
• Flexibility to support across global time zones as needed.
• Hands-on approach and initiative in resolving issues and concerns.

Responsibilities

• Identify the executive’s preferred support approach and working style, help the executive use time effectively, and maintain strong communication.
• Manage and prioritize the executive’s Outlook calendar and folders, organize correspondence, and keep the executive informed of changes.
• Arrange global travel, including transportation, accommodations, agendas, visas and passports; manage complex itineraries and changes; and complete expense reports.
• Prepare the executive for meetings by preparing, obtaining, and distributing materials, keeping the executive on schedule, and coordinating support for virtual attendees, media, and other logistics.
• Screen calls and respond to emails as needed.
• Adapt quickly to a fast-paced work environment.
• Coordinate and manage meetings and events, including staff meetings, all-hands meetings, off-sites, and team gatherings; oversee calendaring, communications, technology, logistics, and follow-up.
• Prepare, update, and organize information for strategy rooms, reports, correspondence, presentations, and budgets; edit documents for accuracy, format, and arrangement.
• Sort, screen, and distribute the executive’s incoming and outgoing mail; highlight information of interest or curate reading material as appropriate.
• Participate as an adjunct member of the executive’s leadership team by attending select meetings, taking notes, tracking assignments, and following up on action items.
• Keep the executive organized by retrieving and archiving documents online and supporting the Company’s records and retention schedule.
• Coordinate employee skip-level meetings and other interactions between the executive and employees.
• Coordinate and facilitate collaboration with support functions such as HR, Finance, and the Business Office to implement governance, distribute information, and progress the business.
• Assist with special projects as needed.

Benefits

• Immediate medical, dental, vision, and prescription drug coverage.
• Flexible family care days, paid parental leave, new parent ramp-up programs, and subsidized backup child care.
• Family-building benefits, including adoption and surrogacy expense reimbursement and fertility treatments.
• Vehicle discount program for employees and family members and management leases.
• Tuition assistance.
• Established and active employee resource groups.
• Paid time off for individual and team community service.
• Paid holidays, including the week between Christmas and New Year’s Day.
• Paid time off and the option to purchase additional vacation time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED