Executive Coordinator

Ford Motor • Detroit, MI

21h • Hybrid

About The Position

Ford Motor Company is seeking a professional, caring, resourceful, and customer-focused Executive Coordinator to support the Executive Director, Ford PRO North America Sales & Operations. The position calls for strong judgment, discretion, resilience, adaptability, and integrity when handling confidential business and personal information and interacting with senior leaders globally. The coordinator should have excellent time and data management skills, strong written and verbal communication, and the ability to work independently, prioritize effectively, solve problems, and deliver quality results. The role also involves building working relationships with other assistants, executive leaders, and operational partners, and learning about the business beyond day-to-day tasks.

The position is hybrid and requires being onsite four or more days per week. It is salary grade 5, with a stated salary range of $65,100–$99,000; final salary placement depends on the candidate's skills and experience, job scope, responsibility, and competitive market value. Visa sponsorship is not available, and candidates must be legally authorized to work in the United States.

Ford describes a range of employee benefits, including medical, dental, vision, and prescription drug coverage; family-care and parental benefits; family-building assistance; vehicle discounts and management leases; tuition assistance; employee resource groups; paid community-service time; paid holidays; and paid time off, with the option to purchase additional vacation time.

Requirements

• High school diploma or GED.
• At least 3 years of experience as an Executive Assistant supporting senior leadership and/or in Project Management.
• At least 3 years of experience with Microsoft software, including Outlook, PowerPoint, Word, and Excel, and with Internet/Web use.
• Strong verbal and written communication skills.
• Ability to prioritize and manage tasks and deliver quality results in a timely manner.
• High integrity and discretion in handling confidential business and personal information.

Nice To Haves

• Associate degree.
• Proficiency with, or willingness to learn, new hardware and software technology.
• Excellent writing, editing, and proofreading skills.
• Ability to work independently with minimal supervision.
• Ability to work collegially in a team environment in an open-concept office.
• Ability to plan, prioritize, and support multiple assignments and projects simultaneously.
• Flexibility to support global time zones as needed.
• Hands-on approach and initiative in resolving issues and concerns.

Responsibilities

• Identify the executive’s preferred support methods and accommodate their working style.
• Partner with the executive to help them use their time efficiently and effectively, maintaining strong communication.
• Manage the executive’s calendar and correspondence, including organizing and prioritizing Outlook calendars and folders and informing the executive of changes.
• Arrange global travel, including transportation, accommodations, agendas, visas, and passports; manage complex itineraries and changes; and complete related expense reports.
• Prepare the executive for meetings by preparing, obtaining, and distributing materials, keeping the executive on schedule, and arranging support for virtual attendees, media, and logistics.
• Screen calls and respond to emails as needed.
• Adapt quickly to a fast-paced work environment.
• Coordinate and manage meetings and events, including staff meetings, all-hands meetings, off-sites, and team gatherings; oversee calendaring, communications, technology, logistics, and follow-up.
• Prepare, update, and organize information for team strategy rooms, reports, correspondence, presentations, and budgets.
• Edit documents for accuracy, formatting, and arrangement of material.
• Sort, screen, and distribute the executive’s incoming and outgoing mail; highlight relevant information or curate reading material as needed.
• Participate as an adjunct member of the executive’s leadership team by attending selected meetings, taking notes, tracking assignments, and following up on action items.
• Support the executive’s organization, including online document retrieval and archiving and compliance with the company’s records-retention schedule.
• Coordinate employee skip-level meetings and other interactions between the executive and employees.
• Coordinate and collaborate with support functions such as HR, Finance, and the Business Office to implement governance, distribute information, and advance the business.
• Assist with special projects as needed.

Benefits

• Immediate medical, dental, vision, and prescription drug coverage.
• Flexible family-care days, paid parental leave, new-parent ramp-up programs, and subsidized backup childcare.
• Family-building benefits, including adoption and surrogacy expense reimbursement and fertility treatments.
• Vehicle discount program for employees and family members and management leases.
• Tuition assistance.
• Established and active employee resource groups.
• Paid time off for individual and team community service.
• Paid holidays, including the week between Christmas and New Year’s Day.
• Paid time off and the option to purchase additional vacation time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED