Executive Coordinator

NORTHWESTERN COUNSELING & SUPPORT SERVICES INC • St. Albans, VT

4d • $27 - $31 • Onsite

About The Position

Northwestern Counseling & Support Services is seeking a highly organized, professional, and detail-oriented Executive Coordinator to support the CEO, Division Directors, Board of Directors, and agency-wide initiatives. This multifaceted role helps keep the organization running smoothly by managing day-to-day priorities, coordinating meetings and special projects, preparing reports and presentations, and ensuring information is organized, accurate, and communicated effectively. The Executive Coordinator serves as a professional point of contact for internal and external partners and uses sound judgment, discretion, and confidentiality in all interactions.

The position supports the NCSS Board of Directors by coordinating meeting logistics, compiling monthly reports and data dashboards, maintaining official records, and preparing board materials and communications accurately and on time. The successful candidate is proactive, adaptable, and comfortable balancing competing priorities in a fast-paced environment, with excellent written and verbal communication skills, strong attention to detail, and sound judgment.

This is a full-time position located at the 107 FPR Main Office in Saint Albans, Vermont. The listed salary range is $27.00–$31.00 per hour. Hiring rate is based on experience, education, and internal equity; final compensation will be determined in accordance with NCSS policy and applicable laws.

Requirements

• Bachelor’s degree with 3–5 years of experience, or an equivalent combination of related education, training, and experience.
• Excellent written and verbal communication skills.
• Strong attention to detail and sound judgment.
• Ability to handle sensitive information with care and discretion.
• Ability to balance competing priorities in a fast-paced environment.

Responsibilities

• Coordinate calendars, correspondence, meetings, presentations, and special projects for the CEO and Division Directors, serving as a professional liaison.
• Prepare and compile Board of Directors reports, maintain data dashboards and official records, coordinate meeting logistics, and document meeting minutes.
• Organize agency meetings, conferences, trainings, and special initiatives in collaboration with leadership and internal departments.
• Track deadlines and deliverables, maintain accurate documentation, support agency committees and safety initiatives, and help keep internal communications and resources current.
• Handle sensitive information with discretion and foster positive working relationships with staff, board members, community partners, and external stakeholders.

Benefits

• Medical coverage
• Dental coverage
• Employer-matched retirement plan
• Educational support
• For qualifying employees, an opportunity for $5,250 in student loan forgiveness after successful completion of the 6-month introductory period

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level