Executive Coordinator

Omaha Children's Museum, Inc•Omaha, NE

3d•$45,000 - $55,000•Onsite

About The Position

The Executive Coordinator provides high‑level administrative, operational, and project support to the Chief Executive Officer (CEO) and senior leadership team at Omaha Children’s Museum (OCM). This role ensures smooth day‑to‑day operations, supports strategic initiatives, and strengthens communication and coordination across departments, the Board of Directors, and external partners. The Executive Coordinator represents OCM with professionalism, discretion, and a strong commitment to the museum’s mission.

Requirements

Proven experience in executive support, office management, nonprofit administration, or a related field.
Exceptional organizational skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
High level of professionalism, discretion, and judgment.
Proficiency with Microsoft Office Suite, Adobe Acrobat, and comfort with CRM or project‑management tools.
Ability to work independently, anticipate needs, and maintain a proactive approach.
Commitment to the mission and values of Omaha Children’s Museum.

Nice To Haves

Bachelor's degree in Business Administration, Communications, or a related field preferred.
Minimum of 2 years’ experience in executive support, strategic coordination, or project coordination, preferably in a nonprofit, museum, or fundraising environment.
Strong organizational, project management, and written and verbal communication skills, with excellent attention to detail and follow-through.
Proven ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced setting.
Demonstrated ability to facilitate meetings and planning sessions with diverse stakeholders and teams.
Strong interpersonal skills with the ability to build relationships and interact professionally with donors, Board members, partners, and staff.
Familiarity with nonprofit governance and experience supporting Board communication and engagement.
High level of discretion, emotional intelligence, and sound professional judgement.
Adaptable, proactive, and able to work both collaboratively and independently.

Responsibilities

Provide direct administrative support to the CEO, including calendar management, meeting preparation, travel coordination, and correspondence.
Prepare, edit, and organize documents, presentations, and reports.
Assist with tracking organizational priorities, deadlines, and follow‑up actions.
Maintain confidentiality and handle sensitive information with discretion.
Coordinate Board of Directors and committee meetings, including scheduling, agenda preparation, materials distribution, and minute‑taking.
Maintain accurate records, rosters, and governance documents.
Support communication between board members and museum leadership.
Assist with cross‑departmental projects, ensuring timelines, deliverables, and communication remain on track.
Support museum initiatives such as strategic planning, annual reporting, and special projects.
Help coordinate executive‑level events, donor meetings, and community engagements.
Serve as a professional point of contact for internal and external stakeholders, including donors, partners, vendors, and community leaders.
Draft and manage executive‑level communications, including emails, memos, and announcements.
Support donor stewardship activities in collaboration with the Development team.
Maintain organized digital and physical filing systems.
Support invoice processing, expense tracking, and budget monitoring for executive‑level activities.
Assist with onboarding and orientation for new leadership team members.
Provide general administrative support to ensure efficient office operations.