Executive Coordinator

MACON RESOURCES INC•Decatur, IL

4d•$25 - $27•Onsite

About The Position

Macon Resources, Inc. is seeking a proactive and organized Executive Coordinator. Under the direction of the President/CEO, the Executive Coordinator supports the CEO primarily and provides additional support to executive team members to ensure company goals and objectives are accomplished and operations run smoothly. This full-time role is ideal for someone who thrives in a fast-paced environment and enjoys making a meaningful impact behind the scenes. Be part of a team that values kindness, professionalism, and purpose. Work in a supportive environment where your contributions truly matter. Enjoy opportunities for growth, learning, and meaningful impact.

Requirements

Associate’s Degree preferred, with 3–5 years of experience in a similar administrative or coordination role.
Strong time-management skills and ability to organize and coordinate multiple concurrent projects.
Proficiency in Microsoft Office software including Word, Excel, Outlook, Publisher, and other similar systems.
Effective and diplomatic communication skills (oral and written); ability to meet and work with the public.
Ability to implement office and agency policies and procedures with minimal supervision; must demonstrate accuracy, dependability, initiative, orderliness, and timeliness.
Ability to maintain confidentiality in accordance with the Mental Health and Developmental Disabilities Confidentiality Act and MRI policies.
Ability to summarize, synthesize, and analyze data and information.
Reliable transportation for agency business (excluding transportation of individuals served); must maintain a valid Illinois Driver’s License and a good Motor Vehicle Record.
Must maintain personal auto insurance with the following minimum coverage: Bodily Injury Liability per Person: $50,000 Liability per Accident: $100,000 Property Liability: $100,000 Medical Payments: $5,000 Uninsured/Underinsured Person: $100,000 Accident: $300,000
Completion of MRI training requirements.

Responsibilities

Manage multiple or complex calendars, including scheduling, agendas, mail, email, and phone calls for the CEO and executive leadership team.
Prepare correspondence and materials for the CEO, leadership team, and Board of Directors, including agendas, meeting minutes, and special announcements.
Handle confidential documents and sensitive information securely and professionally.
Organize team communications and coordinate internal and off-site events.
Monitor and update policies and procedures; manage regulatory agendas and record keeping.
Demonstrate strong time-management skills and the ability to coordinate multiple concurrent projects.
Attend and complete initial MRI training requirements (core and job-specific), and participate in ongoing re-certification or refresher sessions as required.
Participate in agency in-service training sessions as assigned or voluntarily to enhance knowledge and skills.
Drive safely in an official capacity to conduct agency business (no transportation of individuals/families served); complete Basic Drivers Training and follow all applicable laws and agency policies.
Communicate, retain, and release information on a need-to-know basis in accordance with the Mental Health and Developmental Disabilities Confidentiality Act and MRI policies.
Use Microsoft Word, Excel, and PowerPoint with accuracy and precision to perform administrative functions.
Practice and enforce MRI safety policies and procedures, ensuring the safety of staff, persons/families served, guests, and agency property.
Keep supervisor informed of problems and activities within assigned responsibilities; refer matters beyond authority to supervisor.
Perform special projects or other related work as required or requested.