FM-Executive Coordinator

JAFCO • King of Prussia, PA

4d

About The Position

The Executive Coordinator at JAFCO provides high-level administrative support to the executive team. The role coordinates executive communications, manages schedules, and helps ensure the efficient operation of the executive office. It calls for proactive problem-solving, careful attention to detail, and discretion when handling confidential information.

The position is full-time and located in King of Prussia, Pennsylvania. The salary range is undisclosed.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 3 years of experience in an executive support role, preferably in the financial or investment sector.
• Proven experience managing complex schedules and coordinating high-level meetings.
• Experience handling confidential information with discretion and professionalism.
• Exceptional organizational and multitasking abilities to manage multiple priorities efficiently.
• Strong written and verbal communication skills, including the ability to interact effectively with senior executives and stakeholders.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, and experience with scheduling software.
• Ability to work independently and make informed decisions in a fast-paced environment.
• Demonstrated problem-solving skills and attention to detail.
• Strong interpersonal skills to build and maintain professional relationships.

Responsibilities

• Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements.
• Serve as a liaison between the executive team and internal and external stakeholders, ensuring clear and effective communication.
• Prepare and edit correspondence, reports, and presentations for executive review.
• Organize and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in preparing departmental budgets and monitor expenditures.
• Maintain and organize confidential files and records, keeping them up to date and accessible.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, professionally and efficiently.
• Support special projects and initiatives as directed by the executive team, ensuring timely completion.
• Contribute to a positive and collaborative work environment and support team morale and productivity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level