Executive Coordinator – R&D Operational Excellence

Takeda•Boston, MA

2d•$31 - $49•Hybrid

About The Position

The Executive Coordinator, R&D Operational Excellence provides administrative and operational support to the Head of R&D Operational Excellence and the broader Operational Excellence (OpEx) organization. The role supports day-to-day leadership operations while enabling coordination, tracking, and communication of OpEx initiatives across Takeda R&D. This position is suited for a highly organized professional who can operate effectively in a senior-leader environment and support execution of transformation, continuous improvement, and governance activities.

Requirements

Bachelor’s degree preferred.
2–4 years of experience in administrative, operations, or coordination roles.
Experience supporting senior leaders preferred.
Experience in pharmaceutical, biotech, healthcare, or regulated environments preferred.
Exposure to operational excellence, transformation, or strategy work is a plus.
Proficiency with Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
Strong organizational, prioritization, and time-management skills.
Attention to detail and commitment to quality and follow-through.
Professional written and verbal communication skills.
Ability to work independently and manage multiple priorities.
Discretion in handling confidential information.
Adaptable, proactive, and continuous-improvement oriented mindset.

Responsibilities

Manage complex calendars and meeting schedules for the Head of OpEx or OpEx leadership, as assigned.
Coordinate onsite, hybrid, and virtual meetings, including agendas, materials, and follow-up actions.
Partner with administrative colleagues across R&D and the enterprise to support leadership coordination.
Process purchase orders, invoices, expense reports, and basic budget tracking in line with company policies.
Support onboarding/offboarding logistics, organization charts, headcount tracking, and internal communications.
Maintain Teams, SharePoint, and other Microsoft 365 collaboration spaces.
Provide backup administrative support as needed.
Coordinate OpEx governance forums, leadership meetings, and working sessions.
Track actions, milestones, and deliverables across OpEx initiatives.
Support execution of transformation, continuous improvement, and change initiatives.
Maintain trackers, templates, dashboards, and documentation repositories.
Prepare presentations, summaries, and briefing materials for leadership.
Support planning and logistics for workshops, meetings, and offsites.