Executive Coordinator

Aerotech, Inc.•Pittsburgh, PA

2d•Hybrid

About The Position

The Executive Coordinator provides essential administrative and operational support to the C-suite, the VP of Administration, and Human Resources. This role focuses on the consistent execution of critical corporate tasks, ranging from high-level meeting coordination to the management of shareholder communications, insurance programs, vendor liaison, company events and special projects.

Requirements

Ability to communicate effectively, in writing and verbally, at all levels within the organization.
Strong critical thinking and analytical skills
Complex problem solving abilities
Superior computer skills, including but not limited to, MS Office Suite (Word, Excel, PowerPoint) and Google Suite (Documents, Sheets, Slides)
Exceptional organizational skills in order to meet daily, weekly, monthly and annual deadlines
Self-directed, self-starter
Ability to work as an individual contributor and team player
Associate's degree (AA) in business administration, or similar field, from an accredited college or university, preferred
Five to ten years related experience and/or training;
Equivalent combination of education and experience may be considered
Must be authorized to work in the US currently and in the future without employer sponsorship.

Responsibilities

Arranges group meetings for C-Suite and manages non-routine correspondence, including assembling highly confidential and sensitive information.
Produces shareholder reports, prepares correspondence for shareholder communications, and executes shareholder transactions.
Performs a variety of data management functions, including paper and electronic records management, setting up and managing spreadsheets and databases, compiling information, and analyzing results.
Prepares presentation materials.
Plan and execute company events and employee engagement activities such as service awards, new hire lunches, and wellness or training events.
Determines the feasibility of new programs and projects and assists in their start-up.
Conducts critical studies to increase corporate efficiencies.
Serves as the primary point of contact for external vendors, including those for insurance, office equipment, and vending solutions.
Assists with various internal and external audits.
Support HR operations by organizing employee notices, benefits mailings, and maintaining compliance postings.
As assigned