Executive Coordinator / Marketing Associate - NYC

The Calendar Group • New York, NY

42d • Onsite

About The Position

Our client is seeking a highly organized and proactive Executive Assistant & Marketing Coordinator to provide executive support while assisting with project management and marketing initiatives. The ideal candidate is detail-oriented, an excellent communicator, and thrives in a fast-paced environment, ensuring priorities stay on track and projects move forward efficiently.

Requirements

• 2–5 years of experience in executive support, marketing coordination, project management, or a similar role
• Exceptional organizational and project management skills
• Outstanding written and verbal communication
• Strong attention to detail
• Comfortable managing multiple priorities simultaneously
• Experience with Microsoft Office and Google Workspace

Nice To Haves

• Experience with Canva, Adobe Creative Suite, or similar design tools is a plus
• Experience with HubSpot, Shopify, or CRM systems is a plus

Responsibilities

• Manage executive calendars and scheduling
• Coordinate internal and external meetings
• Prepare agendas and capture meeting notes
• Track action items and follow up to ensure completion
• Coordinate travel arrangements
• Organize files, documents, and company resources
• Help manage special projects across multiple departments
• Assist with email marketing campaigns
• Support event planning and execution
• Help maintain company website and social media
• Coordinate photography, video, and graphic design projects
• Prepare sales presentations and sales sheets
• Assist with CRM updates and reporting

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed