Marketing Executive Coordinator

Choice Hotels International • North Bethesda, MD

1d • $80,000 - $117,552 • Hybrid

About The Position

The Executive Marketing Assistant plays a strategic support role, providing high-level executive assistance to the Chief Marketing Officer and senior marketing leadership while also managing key marketing projects across the organization. This role ensures leadership priorities are executed efficiently, enables effective cross-functional collaboration, and supports the successful delivery of marketing initiatives. The position combines executive support responsibilities with project management oversight to drive operational excellence within a dynamic marketing environment. The role operates with a high level of autonomy, organization, and attention to detail.

Requirements

• 5+ years of experience in executive support, project management, marketing operations, or a related field
• Experience supporting senior or C-level executives preferred
• Experience managing multiple, concurrent projects in a corporate or marketing environment
• Advanced proficiency in Microsoft Office Suite and collaboration tools
• Experience with project management tools
• Strong presentation development skills (PowerPoint or equivalent)
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Ability to manage competing priorities and work independently
• Strong attention to detail and problem-solving capabilities
• Professional judgment and ability to handle sensitive information confidentially
• Experience working cross-functionally within a marketing environment

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements for the CMO and up to three Vice Presidents
• Coordinate and prioritize executive communications, requests, and action items
• Prepare agendas, presentations, reports, and briefing materials for leadership meetings
• Coordinate leadership meetings, executive reviews, and board-level presentations
• Serve as a liaison between executive leadership, internal teams, and external partners
• Handle highly confidential information with discretion and professionalism
• Track follow-ups and ensure timely completion of deliverables and commitments
• Manage and coordinate marketing projects from initiation through completion, ensuring alignment with timelines, budgets, and objectives
• Develop project plans, timelines, and status reporting for cross-functional initiatives
• Conduct research and support strategic marketing initiatives
• Facilitate collaboration across marketing functions including brand, digital, communications, and loyalty
• Monitor project progress, identify risks, and escalate issues appropriately
• Lead project status meetings and maintain documentation
• Track deliverables, dependencies, approvals, and milestones
• Coordinate with vendors, agencies, and partners
• Support annual planning processes and track departmental goals and engagement initiatives
• Develop and maintain project tracking tools, workflows, and dashboards
• Monitor project performance and key departmental KPIs
• Support internal communications and employee engagement efforts
• Coordinate team meetings, offsites, and special events
• Maintain organized records of marketing initiatives and business documentation

Benefits

• Competitive compensation and benefits, including medical, dental, and vision coverage
• Leave and paid time-off for holidays, vacation, personal, family, volunteer, sick, jury duty, bereavement, military, and religious observance
• Financial benefits for retirement and health savings
• Employee recognition programs
• Discounts at Choice hotels worldwide

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level