Executive Business Partner

AvidXchange, Inc. • Charlotte, NC

11h • Hybrid

About The Position

The Executive Business Partner will provide high-level strategic and operational support to the Chief Operating Officer (COO). Balancing complex administrative responsibilities with strategic business initiatives, planning, and cross-functional alignment, this role enables the COO to focus on high-impact priorities. The ideal candidate manages sensitive information with discretion, drives operational efficiency, and coordinates key initiatives across the organization. They thrive in a fast-paced environment, anticipate needs, and demonstrate strong business judgment.

Requirements

• 5+ years supporting C-suite or senior executives, ideally in a dynamic, high-growth environment.
• Proficiency with Microsoft Office Suite and executive productivity tools; comfort with project management platforms, AI-assisted workflows, or data/reporting tools is a plus.
• Exceptional interpersonal, verbal, and written communication skills, with the ability to interact professionally with leaders, internal teams, and external stakeholders.
• Strong ability to manage multiple priorities, adapt to changing business needs, and drive initiatives to completion with attention to detail and accuracy.
• Demonstrated ability to make informed decisions, prioritize effectively, and provide strategic insights to executive leadership.
• High degree of integrity and sound judgment when handling confidential or sensitive matters.
• Takes initiative, anticipates needs, and operates independently — including in ambiguous or matrixed environments — to maintain executive productivity and effectiveness.
• Strong team orientation with the ability to partner closely with other Executive Business Partners and cross-functional teams.

Nice To Haves

• comfort with project management platforms, AI-assisted workflows, or data/reporting tools is a plus.

Responsibilities

• Coordinate complex calendars, plan meetings, and conduct strategic calendar analysis to optimize executive effectiveness — including establishing recurring cadences and workflows that keep the COO organization running smoothly.
• Act as a key partner to the COO, keeping them informed of upcoming commitments, providing timely follow-up, anticipating potential issues, and making sound judgment calls to resolve scheduling and operational challenges before they escalate.
• Lead and complete ad-hoc projects, special assignments, and cross-functional initiatives. Manage expense report reconciliation and approvals as needed.
• Prepare reports, presentations, and materials for internal and external stakeholders; serve as a liaison to facilitate alignment and decision-making across the COO organization.
• Capture meeting notes and action items, coordinate logistics, and support presentation development. Plan and coordinate events, travel, and executive materials.
• Identify opportunities to enhance operational efficiency and implement new processes that scale with the business.
• Work closely with other Executive Business Partners and internal teams to support organizational objectives, culture, and vision.

Benefits

• 18 days PTO
• 11 Holidays (8 company recognized & 3 floating holidays)
• 16 hours per year of paid Volunteer Time Off (VTO)
• Competitive Healthcare
• High Deductible Heath Plan Option that has $0 monthly premium for teammate-only coverage
• 100% AvidXchange paid Dental Base Plan Coverage
• 100% AvidXchange paid Life Insurance
• 100% AvidXchange paid Long-Term Disability
• 100% AvidXchange paid Short-Term Disability
• Employee Assistance Program (EAP) - Provides counseling services, legal and financial consultations and health advocacy for Teammates and their eligible dependents
• Onsite Health Clinic with Atrium Health - available to Teammates and their eligible dependents
• 401(k) Match: 100% match on the first 3% of your salary, plus 50% match on the next 2%
• Parental Leave: 8 weeks 100% paid by AvidXchange
• Discounts on Pet, Home, and Auto insurance
• WeeCare Childcare Service: helps teammates find affordable daycare, childcare, and tutors 40% less expensive than traditional daycare centers
• Perks at Work: free discount program that provides teammates the opportunity to save on items from electronics, movie tickets, car buying, vacations, and more
• Onsite gym fitness center, yoga studio, and basketball court
• Tuition Reimbursement up to the federal maximum of $5,250
• Hybrid Workplace Flexibility
• Free parking

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed