Executive Business Partner, Operations

Thinking Machines Lab•San Francisco, CA

1d•$200,000 - $240,000•Onsite

About The Position

We're hiring an Executive Business Partner to support several leaders out of our San Francisco office. You will help our team stay focused and organized, managing personal logistics and any tasks that might fall through the cracks. This is a non-traditional EA role, requiring creativity in adapting to different people’s work styles and the new challenges that emerge at a fast-moving startup. The role entails real autonomy in making decisions without tight supervision.

Requirements

6+ years of executive or administrative support experience, ideally in AI labs or tech startups
Track record of supporting business operations leadership

Nice To Haves

Track record supporting a diverse team, adapting assistance and communication styles to individual needs
Experience managing a satellite office and coordinating across time zones
Experience adapting to a fast-changing role and meeting challenges proactively
Proven professionalism and discretion with sensitive or personal information

Responsibilities

Manage calendars, schedule meetings, and coordinate travel for 2-3 leaders across legal, operations and comms
Serve as the primary point of contact between your supported leaders and the rest of the company
Support recruiting coordination efforts
Help support broader company events and activities in collaboration with the other EBPs and Workplace Experience team
Support projects and workstreams for the leaders when needed
Track action items and commitments so nothing falls through the cracks