Executive Business Administrator

Microsoft•Redmond, WA

1d•Hybrid

About The Position

Commercial Engineering & AI (CEAI) partners closely with stakeholders to accelerate the transformation of Microsoft Commercial Business into a frontier organization. We bring together AI‑native engineering, modern platforms, and deep commercial insight to reimagine how work gets done - at scale and with impact. Our mission is to unlock new ways of operating through intelligent systems while creating the conditions for our teams to do the most meaningful work of their careers. If you’re excited to build, experiment, and shape the future of commercial execution with AI at the core, we invite you to apply. CEAI is seeking a skilled Executive Business Administrator to support a General Manager (GM) and their team. This position will take on a variety of tasks while working in a fast-paced and dynamic environment. We are looking for a self-motivated team player with a can-do attitude. The ideal candidate will possess strong organizational and interpersonal skills, anticipate needs proactively and shift priorities quickly, and be self-motivated with the ability to independently manage multiple requests.

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Nice To Haves

3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Proficiency with Microsoft productivity software including all office suite programs such as Outlook, Microsoft Teams, SharePoint, OneNote, & PowerPoint.
Experiece with utilizing and/or building AI agents.

Responsibilities

Proactively manage complex calendar for GM in a fast-paced environment with shifting priorities, ensuring accurate scheduling and prioritization; strong understanding of the business partners and stakeholders across the company to ensure GM has workback meetings in preparation for engagements
Work closely with leads and program owners on Rythum of Business (ROB) planning and execution aligning with team priorities and deliverables; track multiple workstreams, identify priority attendees and build workback schedules.
Organize global morale events and team meetings for 250+ person org; secure meeting space, build agenda, order catering, coordinate schedules, provide onsite support.
Maintain distribution groups, security groups and team memberships.
Manage travel arrangements for GM; act as stand-by resource to address issues during travel.
Reconcile and submit expense reports for GM; act as interim approver for expense reports ensuring coding accuracy and adherence to MS Policy.
Support full hiring cycle by managing Position Control Numbers (PCNs), submitting requisitions, and onboarding new hires.
Provide hardware tracking and assist with equipment procurement for new hires and as refresh devices.
Complete special projects as requested on time, on budget with operational excellence.
Demonstrate leadership by maintaining a professional attitude and contribute to the team culture through participation; seek to mentor and act as a resource to other business support colleagues.
Ensure compliance of Microsoft policies and procedures.