Executive Administrator

ARA

About The Position

ARA is seeking a dynamic and detail-oriented Executive Administrator to support senior leadership team in a fast-paced, professional environment. As a key member of our administrative team, you will play a critical role in ensuring seamless day-to-day operations, managing complex schedules, coordinating meetings and travel, and handling a wide range of administrative tasks with professionalism and discretion. This role is ideal for a proactive individual who excels at multitasking, thrives under pressure, and delivers exceptional customer service. If you’re highly organized, adaptable, and ready to make an impact, we invite you to bring your talents to ARA and contribute to the success of our growing organization.

Requirements

The successful candidate will place the highest priority on satisfying the needs of and reducing the burdens on the supported executive team
Bachelor’s degree with 0-2 years of experience OR 6-8 years of experience in lieu of a degree
Proven experience as an executive or administrative assistant or in a similar role
Exceptional organizational and multitasking abilities
Strong written and verbal communication skills
Proficient in Microsoft Office Suite and other relevant software
Attention to detail and problem-solving skills
Ability to work independently and collaboratively in a fast-paced environment
Recommendations and/or references are highly encouraged

Responsibilities

Prioritize tasks and manage time effectively to meet deadlines
Ensure timely reminders for important deadlines and meetings
Prepare agendas, attend meetings, and compile minutes when required
Identify opportunities for process improvement and implement streamlined workflows
Collect, organize, and maintain excel data sets for the government relations team
Build and maintain positive relationships with internal stakeholders
Act as a liaison between team members, departments, and external partners
Manage and coordinate calendars, including scheduling meetings, appointments, and travel arrangements
Anticipate scheduling conflicts and proactively resolve them to optimize the executive's time
Coordinate logistics for meetings, conferences, and events hosted or attended by the executive team
Coordinate domestic and international travel, including flights, accommodations, and itineraries as needed
Provide necessary travel documents and information to ensure smooth travel experiences
Submit and track expense reports, ensuring accuracy and compliance with company policies
Draft, proofread, and edit emails, memos, reports, and other documents as needed
Manage document workflows, approvals, and signatures as needed