Executive Associate

Anthos Home • New York, NY

13d • Hybrid

About The Position

Anthos|Home is a nonprofit startup focused on creating a new way home for New Yorkers with housing vouchers. We streamline the apartment search, approval, and move-in process using technology to move people into stable housing faster. We believe every person deserves a place to blossom, and we’re building the tools, systems, and teams to make that possible. Our Culture At Anthos|Home, urgency drives our work because every day in shelter matters. We are focused on helping people move into stable housing as quickly as possible and continuously improving how we get there. We are looking for team members who are highly data-oriented, tech-savvy, and comfortable learning new systems. Strong candidates value accuracy, use data to inform decisions, and actively improve how information is tracked and shared. We value people who are thoughtful, adaptable, and detail-oriented, and who follow through, communicate openly, and take ownership of their work. How effectively we use data and technology directly impacts how quickly people get home. The Role The Executive Associate reports to the Chief of Staff and provides high-impact support to the COS, CEO, + senior leadership, and plays a key role in advancing AnthoslHome's strategic priorities. This role keeps the senior team prepared, organized, and effective; supports the Chief of Staff on executive, administrative, and policy work; and helps build the systems, templates, and Al-enabled workflows that allow a small organization to scale its impact. This is a rare opportunity for an early-career professional to sit at the intersection of executive operations, policy, and strategy at one of New York City's most innovative housing nonprofits - and to help shape how a fast-growing organization runs. The ideal candidate is an organized, tech-savvy early-career professional who thrives on variety, takes initiative, and is excited to use Al and automation to help a small organization run more efficiently. They are detail-oriented, collaborative, and energized by the chance to grow alongside a fast-moving nonprofit at a pivotal stage.

Requirements

• Bachelor's degree preferred; or 2-4 years of relevant experience in executive support, development, communications, policy, operations, or a related field, ideally in a nonprofit environment
• Excellent written and verbal communication skills
• Excellent organizational skills, with the ability to manage multiple priorities and deadlines simultaneously
• Demonstrated experience using Al tools (such as Claude, ChatGPT, or similar large language models) for work productivity, content drafting, or research
• Highly adaptable – comfortable working in a fast-moving startup environment where processes are still evolving and flexibility is essential.
• Collaborative team approach and willingness to step in where needed
• Highly organized, detail-oriented, and deadline-driven
• Comfort and curiosity around Al tools, with a willingness to experiment with new technologies to improve workflows
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams)
• Discretion and sound judgment when handling sensitive information
• Proactive, resourceful, and able to anticipate needs
• Comfortable working in a fast-paced startup environment with evolving priorities
• Alignment with AnthoslHome's mission and values

Nice To Haves

• Familiarity with NYC housing policy, voucher programs, or government processes a plus
• Experience with Microsoft 365, including SharePoint document organization and library management, a plus
• Experience supervising or coordinating the work of others (e.g., interns, volunteers, peers) a plus
• Lived experience related to housing instability is welcomed and valued
• Experience updating website content (WordPress or similar) is preferred

Responsibilities

• Prepare the CEO and senior leadership for key meetings, including briefing materials, decks, talking points, agenda development, and follow-up tracking
• Maintain organized systems for tracking CEO and senior leadership priorities, deliverables, and follow-ups
• Provide additional executive support to the CEO and senior leadership as needed
• Support the Chief of Staff on policy research, including tracking legislative and regulatory developments affecting housing voucher programs and drafting background materials
• Assist with preparation of testimony, policy memos, position papers, and other written materials for City Council hearings and advocacy proceedings
• Organize and maintain AnthoslHome's organizational records and resource library in SharePoint
• Build and maintain sustainable administrative systems that scale with the organization
• Automate routine administrative and operational tasks using Al tools and other technology wherever possible
• Identify and evaluate opportunities to leverage technology to increase efficiency across operations
• Carry out other related duties as assigned in support of organizational goals and team operations
• Maintain and update AnthoslHome's website content
• Prepare drafts of AnthoslHome social media communications and messaging
• Carry out other related duties as assigned in support of executive priorities

Benefits

• Health, dental, and vision insurance
• 401(k) with 4% employer match
• Generous paid time off
• Summer Fridays in August
• Professional development opportunities
• Weekly yoga classes
• ClassPass subscription

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level