Executive Associate

Marketech International Corporation USA•Phoenix, AZ

13d•Onsite

About The Position

Marketech International Corporation USA is seeking a highly organized, proactive, and professional Executive Associate to support the General Manager. This role provides executive and administrative support while coordinating cross-functional activities, tracking operational priorities, and supporting communication between internal departments, project teams, vendors, and external stakeholders. The Executive Associate is responsible for managing the GM’s calendar, meetings, travel arrangements, communications, reporting materials, action items, and follow-up activities. This role serves as a key point of coordination for the GM and requires the ability to balance competing priorities, anticipate needs, maintain discretion, and ensure important deadlines and deliverables remain on track. The ideal candidate has experience supporting senior leaders in a fast-paced business environment and brings strong coordination, communication, organization, and problem-solving capabilities. Experience in engineering, construction, manufacturing, semiconductor, technology, or other operationally complex environments is highly preferred.

Requirements

Bachelor’s degree or an equivalent combination of relevant work experience, education, and training.
Three or more years of experience in executive support, project coordination, business operations, administration, or a related role.
Demonstrated ability to manage multiple priorities, deadlines, meetings, and confidential matters simultaneously.
Strong organizational, time-management, task-prioritization, and follow-up skills.
Excellent written and verbal English communication skills.
Strong attention to detail and ability to prepare accurate and professional materials.
Proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, Word, and Teams.
Ability to work independently and manage changing priorities in a fast-paced environment.
Strong problem-solving and critical-thinking skills.
Professional demeanor with the ability to communicate effectively with management, internal teams, vendors, and external stakeholders.
Ability to handle confidential and sensitive information with discretion.

Nice To Haves

Experience supporting management or senior leadership in engineering, construction, manufacturing, semiconductor, technology, or industrial environments.
Experience coordinating cross-functional projects, operational activities, or management priorities.
Experience working with project schedules, action-item trackers, reports, or management presentations.
Familiarity with project-management tools, task-management systems, reporting platforms, or collaboration software.
Experience coordinating with vendors, clients, external partners, or multicultural teams.
Bilingual proficiency in English and Mandarin Chinese is a plus, but not required.

Responsibilities

Manage the GM’s calendar, including meetings, appointments, internal reviews, external calls, travel arrangements, and priority commitments.
Coordinate meetings by preparing agendas, gathering supporting materials, confirming attendance, arranging logistics, and tracking follow-up actions.
Prepare presentations, reports, meeting summaries, briefing materials, correspondence, and other documents for the GM.
Organize and prioritize communications, requests, and correspondence as appropriate.
Maintain accurate records of discussions, decisions, action items, deadlines, and next steps.
Coordinate travel itineraries, transportation, accommodations, meeting schedules, and related logistics.
Handle confidential and sensitive information with professionalism and discretion.
Anticipate the GM’s needs and proactively prepare materials, reminders, information, and follow-up items.
Coordinate cross-functional projects and operational initiatives assigned by the GM.
Track project progress, timelines, deliverables, decisions, and outstanding action items across departments and project teams.
Follow up with internal teams, department leaders, vendors, and external partners to obtain updates and maintain accountability.
Maintain project trackers, status summaries, schedules, and action-item logs.
Identify potential delays, communication gaps, or outstanding issues and escalate them to the GM when appropriate.
Support operational reviews, project meetings, business initiatives, and other GM priorities.
Assist with improving workflows, reporting processes, meeting structures, and internal coordination.
Compile relevant information, updates, and supporting data to assist the GM with business and operational decisions.
Serve as a professional liaison between the GM, internal departments, project teams, vendors, clients, partners, and other external stakeholders.
Coordinate communication across cross-functional and multicultural teams.
Draft and distribute meeting follow-ups, business updates, internal communications, and other correspondence as needed.
Maintain professional and responsive relationships with internal and external stakeholders.
Support communication and coordination during changing priorities, urgent requests, and time-sensitive matters.
Ensure key decisions, requests, deadlines, and action items are communicated to the appropriate teams.
Prepare reports, presentations, data summaries, trackers, and other materials for management review.
Gather and organize information from multiple departments into clear and concise summaries.
Coordinate logistics for company meetings, management reviews, team events, and other business activities.
Maintain organized files, project records, meeting documentation, vendor communications, and confidential materials.
Assist with vendor coordination, document management, invoice or proposal review support, and administrative follow-up as needed.
Support additional administrative, operational, and project-related tasks as assigned by the GM.