Executive Associate

Presbyterian System Services•Rio Rancho, NM

5h•Onsite

About The Position

Presbyterian Rust Medical Center is seeking an organized, proactive Executive Assistant to support executive leadership. This position manages executive schedules, coordinates meetings and communications, prepares materials, and follows through on priorities that support the medical center’s daily operations. The Executive Associate plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties. Independent judgment is also required to plan, prioritize and organize a diversified workload. This role requires qualities such as adaptability, flexibility, dependability and accountability. Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline. The ideal candidate brings professionalism, discretion, and sound judgment, along with the ability to anticipate needs and manage competing demands in a busy healthcare environment.

Requirements

High school diploma or equivalent.
Five to eight years experience in executive or administrative secretarial roles.
Requires exceptional organizational and people skills.
Ability to deal with all levels of staff and management within the organization, as well as the public, under highly stressful conditions.
Must be able to deal with multiple priorities and track a high level of detail in a fast-paced environment.
The Executive Associate plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties.
Independent judgment is also required to plan, prioritize and organize a diversified workload.
This role requires qualities such as adaptability, flexibility, dependability and accountability.
Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline.

Responsibilities

Coordinate and attend meetings, Board Committees or PHS Councils
Prepares Board or Committee materials and takes meeting minutes
Develops efficient systems for tracking performance measures for key metrics related to the Exec Associate role
Communicates and/or coordinates Executives instructions to others
Familiar with the business strategy, processes and procedures
Provides project coordination on leadership level projects and activities
Performs secretarial, administrative and general office work, including preparing correspondence, reports, presentations and other documents
Manage executive calendars, prioritize scheduling requests, and coordinate meetings, appointments, and travel.
Prepare meeting agendas, presentations, correspondence, reports, and other executive materials.
Coordinate leadership and committee meetings, including logistics, minutes, and follow-up on action items.
Serve as a professional point of contact for executive leadership, communicating effectively with physicians, staff, patients, and external partners.
Track deadlines, executive commitments, and assigned projects to ensure timely completion.