Executive Associate

Bristol Myers Squibb•Princeton, NJ

7d•$74,630 - $90,434•Hybrid

About The Position

This Executive Associate position provides high-level administrative, operational and coordination support to senior leaders/extended leadership within MEG, MAP & RWE. The role serves as a key partner enabling effective leadership operations, cross-functional collaboration and communications. The Executive Associate is a dynamic, performance driven, proactive and flexible individual who thrives in a fast-paced environment, plus they are self-motivated and an efficient team player with strong organizational, oral, and written communication skills. The ED of MEG Operations will ensure operational excellence across the full study lifecycle — from budget conception, feasibility, and timeline planning through site activation, data collection, monitoring, and study closeout. This leader reports to the SVP and Head of Medical Evidence Generation, Managed Access Programs & Real-World Evidence and serves as a core member of the MEG, MAP & RWE Leadership Team.

Requirements

High School Diploma with some college preferred. Advanced technical training a plus.
Seasoned professional with at least 10 years of administrative experience with significant experience working with senior-level executives and external stakeholders.

Responsibilities

Performs highly diverse and complex administrative functions that, by nature of the position, involve frequent interactions with senior leaders, executives, and cross-functional stakeholders within MEG, MAP & RWE (including MEG Operations). These include, but not limited to, phone and complex calendar management, extensive meeting scheduling & logistics, preparing domestic & international travel arrangements, and preparing expense reports.
Conserves executive's time by proactively managing schedules, anticipating conflicts, identifying priorities, and coordinating solutions with minimal direction.
Works independently and makes good decisions on behalf of the senior leaders and executives in regards calendar and travel events.
Supports leader's preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-read).
Exhibits excellent judgment in handling confidential information, demonstrates diplomacy, professionalism, and tact in dealing with sensitive situations.
Coordinates logistics and planning for leadership meetings, town halls, offsites, team meetings, workshops, and strategic business reviews.
Maintains a high degree of professionalism and discretion while handling confidential business information, organizational matters, personnel activities, and leadership communications.
Anticipates leadership and business needs, independently identifying opportunities to improve efficiency, streamline processes, and enhance team effectiveness.
Supports department operations through management of SharePoint sites, OneDrive repositories, electronic filing systems, distribution lists, organizational communications, and other business tools and processes.
Creates, edits, and tracks job requisitions and personnel-related transactions and supports onboarding, organizational changes, and other activities through applicable company systems.
Assists in the coordination and execution of department initiatives, business processes, governance activities, budget-related tasks, and special projects as assigned.
Demonstrates strong organizational skills, attention to detail, and sound judgment while managing competing priorities and meeting deadlines.
Prioritizes activities and makes decisions based on an understanding of business objectives, organizational priorities, stakeholder needs, and BMS strategies.
Serves as a collaborative partner across MEG, MAP & RWE, fostering effective communication, coordination, and operational excellence across leadership teams.

Benefits

wellbeing support
retirement and financial protection benefits
insurance offerings (medical, dental, vision, life and disability)
Flexible Time Off (FTO)
11 paid company holidays
160 hours of paid vacation annually for new hires
3 optional holidays
paid sick leave
up to two paid volunteer days per year
summer hours flexibility
leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs
annual Global Shutdown between Christmas Day and New Year's Day