Executive Associate, GDO

Bristol Myers Squibb•Princeton, NJ

2d•Onsite

About The Position

The GDO Executive Associate provides administrative and operational support to up to 2 VP level members of the GDO Leadership Team and their respective organizations. The role requires independent discretion & judgment, strong organizational skills, baseline proficiency in office technology, and the ability to anticipate needs in a fast‑paced, highly matrixed environment.

Requirements

High school diploma required; college coursework or a completed degree preferred
Minimum of 3 years of administrative experience required; corporate experience strongly preferred
Ability to navigate highly matrixed environment across all organizational levels, functions, and time zones with minimal direction
Advanced proficiency in Microsoft Office and collaboration tools including Outlook, Word, Excel, PowerPoint, and Teams
Familiarity with Copilot and/or ChatGPT for basic tasks; Advanced proficiency a plus
Strong knowledge of Concur, Ariba/SAP, SharePoint, eSetup/411, eTime, Workday or equivalents
Strong organizational, time management, verbal, and written communication skills
Proven ability to identify patterns in recurring tasks and implement efficient, scalable solutions
Ability to learn new tools and systems in a continuously evolving environment
Positive, professional demeanor with a high level of productivity and attention to detail

Responsibilities

Execute a broad range of administrative and operational responsibilities in a cross-functional environment
Anticipate the needs of leaders and teams, taking initiative to resolve issues proactively and autonomously
End-to-end coordination of functional meetings/events including organizing meeting materials and pre‑reads (e.g. compiling PowerPoint slides or excel documents)
Maintain and manage departmental SharePoint sites and related documentation
Manage confidential and sensitive information with discretion, professionalism, and confidentiality
Prioritize activities and requests in alignment with departmental objectives and business needs
Coordinate broad support requests (e.g., IT, Facilities) and ensure timely resolution
Support project‑based work by monitoring timelines, following up on action items, and organizing materials (e.g. slides, excel documents, etc.)
Identify and implement process improvements to increase efficiency and effectiveness
Process expense reports, purchase orders, and other administrative transactions accurately and on time
Arrange and manage complex domestic and international travel for LT members, ensuring compliance with company Travel & Expense (T&E) policies

Benefits

Medical, pharmacy, dental, and vision care
BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP)
401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support
Flexible time off (unlimited, with manager approval)
11 paid national holidays
160 hours annual paid vacation for new hires with manager approval
11 national holidays
3 optional holidays
Unlimited paid sick time
Up to 2 paid volunteer days per year
Summer hours flexibility
Leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs
Annual Global Shutdown between Christmas and New Years Day