Executive Assistant

doTERRA•Pleasant Grove, UT

22d

About The Position

The Executive Assistant provides high-level administrative and business support to members of the Executive Team. This role requires exceptional discretion, proactive problem-solving, and the ability to manage complex schedules, communications, and logistics in a fast-paced, global business environment. The Executive Assistant serves as a trusted partner to executive leadership and plays a key role in ensuring efficiency, organization, and effective coordination across the organization.

Requirements

Minimum of 3+ years of experience providing administrative or executive-level support
Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to anticipate executive needs and act with minimal direction
Strong written and verbal communication skills
High level of discretion, integrity, and professionalism
Exceptional organizational, time management, and multitasking abilities
Strong problem-solving capabilities with sound judgment and decision-making skills
High level of attention to detail, accuracy, and follow-through
Ability to remain flexible, adaptable, and composed in a fast-paced, evolving business environment
Proven ability to work independently while collaborating effectively as part of a team
Commitment to contributing to a positive, professional, and energetic company culture

Nice To Haves

Bachelor’s degree preferred
Knowledge of the direct sales industry and marketing experience desirable

Responsibilities

Organize, manage, and maintain complex administrative processes in support of the Executive Team
Provide advanced administrative and business support, proactively anticipating executive needs and priorities
Manage complex executive calendars, including scheduling high-level meetings across multiple time zones
Coordinate domestic and international travel arrangements, including detailed itineraries, accommodations, and logistics
Track and prioritize key initiatives, ensuring deadlines, follow-ups, and deliverables are met
Coordinate and integrate both internal and external Executive Team activities
Prepare, edit, and proofread correspondence, communications, presentations, agendas, reports, and other executive-level documents
Monitor, prioritize, respond to, and distribute incoming phone, email, and electronic communications with professionalism and discretion
Handle sensitive and confidential information with the highest level of integrity, discretion, and professionalism
Serve as a primary point of contact between executives, internal teams, field leadership, and external stakeholders
Communicate with executive, administrative, and line management to gather, convey, and clarify information related to executive responsibilities
Coordinate with external firms, organizations, and partners as needed for alignment and support
Work closely with events teams and international markets to plan executive attendance, participation, and logistics for corporate events
Assist with special projects and cross-functional initiatives as assigned
Flexibility to support business needs outside standard working hours as required
Willingness to travel to corporate and leadership events as needed