Executive Assistant

Creation Technologies • Dallas, TX

2d • Remote

About The Position

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our Sales Leadership Team. This role serves as a key business partner, helping drive efficiency, communication, and execution across a fast-paced sales organization. The ideal candidate is a self-starter who thrives in a dynamic environment, can anticipate needs, manage competing priorities, and maintain confidentiality while supporting multiple stakeholders. This role supports multiple Sales Sector Vice Presidents and requires strong communication, and coordination across a fast paced environment. This is a fully remote position, with a preference for candidates located on the East Coast to ensure alignment with business hours and collaboration across the sales organization.

Requirements

• Associate’s or Bachelor's degree preferred.
• 5+ years of experience supporting senior leaders, executives, or sales organizations.
• Experience supporting remote teams and multiple stakeholders preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to prioritize multiple projects and adapt to changing business needs.
• Strong attention to detail and follow-through.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams.
• Ability to work independently with minimal supervision while maintaining strong collaboration across teams.

Nice To Haves

• Previous experience in manufacturing, technology, distribution, or business-to-business (B2B) environments is a plus.
• Experience with CRM systems such as Salesforce, HubSpot, or similar platforms is preferred.

Responsibilities

• Provide day-to-day administrative support to sales executives and leadership team members.
• Manage complex calendars, schedule meetings, and coordinate internal and external appointments.
• Organize and coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
• Prepare and process expense reports in a timely and accurate manner.
• Prioritize and manage incoming communications, ensuring timely follow-up and action items.
• Support sales leadership with meeting preparation, presentations, agendas, and follow-up actions.
• Coordinate sales meetings, leadership meetings, customer visits, and virtual events.
• Support coordination and follow-up of key leadership initiatives, including meeting action items, timelines, and communication tracking.
• Maintain sales team organizational charts, contact lists, and communication distribution groups.
• Support onboarding activities for new sales team members.
• Draft, proofread, and distribute professional communications on behalf of sales leadership.
• Prepare reports, presentations, and executive summaries using data from various sources.
• Support preparation and formatting of leadership reports, presentations, and sales updates provided by Sector VP’s.
• Coordinate cross-functional communication between Sales, Marketing, Operations, Finance, and Human Resources.
• Assist with planning and execution of sales conferences, customer events, trade shows, and leadership meetings.
• Track project milestones and provide status updates to stakeholders.
• Support special projects and strategic initiatives as assigned.

Benefits

• performance-based bonuses
• health insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree