Executive Assistant

Peltier Enterprises, Inc • Tyler, TX

1d

About The Position

The Executive Assistant provides administrative and organizational support to the CEO. This person will help manage schedules, communication, meetings, reports, travel, projects, and follow-up items across the organization. The ideal candidate is organized, dependable, professional, and proactive. They should be comfortable working in a fast-paced environment, handling confidential information, and managing multiple priorities at once.

Requirements

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Professional, dependable, and trustworthy.
• Strong attention to detail.
• Comfortable managing multiple priorities.
• Able to work independently and take initiative.
• Strong follow-up and problem-solving skills.
• Proficient with Microsoft Outlook, Excel, Word, and PowerPoint.

Nice To Haves

• Previous administrative, executive support, or project coordination experience is preferred.
• Automotive dealership experience is appreciated, but not required. We are willing to teach the automotive side of the business to the right person.
• Takes ownership of their responsibilities and doesn't always need to be told what to do next.
• Able to stay organized, anticipate needs, follow through on assignments, and communicate confidently with managers and employees.
• Trust, confidentiality, organization, and follow-through.

Responsibilities

• Manage calendar, meetings, appointments, and scheduling.
• Assist with emails, correspondence, and internal communication.
• Prepare meeting agendas, notes, reports, presentations, and other materials.
• Keep track of projects, deadlines, and follow-up items.
• Follow up with managers and departments on outstanding items.
• Gather and organize dealership reports and performance information.
• Maintain spreadsheets, trackers, files, and other records.
• Coordinate meetings, company events, training, and leadership activities.
• Arrange travel, hotels, reservations, and itineraries.
• Assist with special projects and research as needed.
• Help keep priorities organized and make sure important items do not fall through the cracks.
• Handle confidential company and employee information professionally.
• Provide additional administrative support as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed