Executive Assistant

CLORE INC.•Mississauga, ON

23d•Onsite

About The Position

The Executive Assistant is the high-functioning "brain" behind the CEO’s operations, you are the engine that converts vision into reality. This is not a passive administrative role; you are the Project Command Center responsible for driving renovation timelines in Asana, ensuring marketing initiatives hit their marks, and maintaining total oversight of company-level workstreams. Leveraging a sophisticated 2026 tech stack, including AI-driven automation and Google Workspace, you will aggressively optimize repetitive tasks to keep the executive focused on high-value growth. As a proactive gatekeeper, you will manage a high-volume calendar and filter priorities with an authoritative voice, ensuring that the executive’s time is protected and every project moves forward with relentless momentum.

Requirements

Evident Behaviour of Company Core Values - Care, Driven, Growth Mindset & Integrity
Communication - clear communication skills in all forms including written, oral, email, telephone, and presentation.
Flexibility - Respond to changing priorities and needs with strong follow through
Attitude - A proactive self-starter with a can-do attitude, and a highly effective team player with company staff and third parties
Accuracy - detail oriented with the ability to achieve thoroughness
Time & Stress Management - the ability to multitask, meet deadlines and manage stress effectively in high-pressure situations
Dependability – a high degree of reliability, responsibility, dependability and the ability to fulfil obligations in a timely manner, strong sense of discretion and confidentiality required
Creativity - An analytical thinker with creative problem-solving abilities
Language - Fluency in verbal and written English and Korean
Detail Oriented - Ability to listen actively, extract important information, and analyse information with detail which assist in decision making.
Post secondary education preferred
Excellent with Google Workspace
Curious and interested in AI workflows and optimization
Minimum 1+ years experience as office assistant
2 year Retail experience of Supervisor of higher position
G2 license and access to a reliable car

Responsibilities

Develop a detailed knowledge of the organization's operations, procedures, and people
Work closely and effectively with the Directors to keep them well informed of upcoming commitments and responsibilities, following up appropriately to allow the Directors to focus their efforts on scaling the business
Responsible for providing comprehensive and high-quality administrative support services.
Action what is appropriate on behalf of executives.
Participate in the drafting of documents, presentations, and reports
Conduct research and create reports on various topics based on the needs of the Directors.
Keep up to date with industry trends and standards with the consumer market.
Take part in special projects relating to the operations of the business
Assist with the preparation and implementation of projects and programs.
Responsible for tracking project changes and producing updated schedules and/or reports and updating Directors in a timely manner for decision making.
Assist Directors in any tasks or projects as required.
Acting as internal liaison within various other departments within the organization including Facilities, HR, Finance, etc.
Collect and communicate with department heads and stores on any issues they may be experiencing, review with Directors to find a resolution and execute the action plan accordingly